Last modified: 2003-09-30
| Data Element ID | Data Element | Label | Definition | Data Type | Field Length | Oblig-ation | Value Domain/ | Usage/Scope Note | Data Element | |
| default (blank) = langstring | fixed / variable | Manda-tory or Optional | Formatting Rule | Version | ||||||
| OrgIdentification | ||||||||||
| micDir001 | orgID | Organization Identifier | Unique Identifier for the organization | variable with maxlen of 8 char | M | MARC21 Organization code. Example: US-CaBerPFA (Pacific Film Archive in Berkeley, California. Serves as UID in XML UDDI schema; controlled vocabulary. Use the ISO 15511 ISIL standard (international standard Identifier for Libraries and Related Organizations | Use MARC21 Identification code (formerly NUC code), conforming to ISO 15511 requirements. Older Org Codes may need revision to support ISO 15511 requirements. Codes are formally assigned upon request of organization. Will need guidance from LC on creating codes and re-using existing codes. | 2003-04-21_v1.0 | ||
| micDir002 | orgName | Organization Name | name of organization or unit described in Directory entry | variable | M | Official or predomintant name of the organization. Name by which the organization prefers to be known. Sentence capitalization; Eliminate initial articles. | Organizations that are part of a larger institution should enter the name of their specific division or unit here, and the larger institution in the field, "Parent Organization." However, if the division or unit name is not unique enough to identify the organization, the parent organization's name should be part of the organization name. Ex: UCLA Film and Television Archive. | 2003-04-21_v1.0 | ||
| micDir003 | orgAltName1 | Organization Alternative Name | Other name by which the organization is popularly known. | variable | O | Many organizations are known by multiple names, such as acronyms. Also use for variant spellings or grammar. Use for the most common alternative name | Used only if the organization is popularly known by an acronym or other alternative name. Use only if the organization feels the name would most likely be used in a search. Also use for variant spelling or grammar--for example compound names written as one word would have the alternate name with a separated compound noun, e.g. Screensound Australia (Org name) and Screen Sound Australia (alt name). | 2003-04-22_v1.0 | ||
| micDir004 | orgAltName2 | Organization Alternative Name | Other name by which the organization is popularly known. | variable | O | See note for orgAltName1. Use for an additional variant name by which the organization is known and might be searched and also to show hierarchy for the organization, when the parentOrg data element is not adequate | Use only if the Organization is commonly known by more than one variant name or for complex hierarchical organizations that a user might reasonably search. | 2003-04-22_v1.0 | ||
| micDir005 | parentOrg | Parent Organization | Parent organization to the organization contributing information to the MIG | variable | O | Full name of parent organization. Enter this value even if the parent organization name is included in some form in the organization name. | 2003-04-22_v1.0 | |||
| micDir006 | OrgAddress | Organization Address | Organization's physical location | variable | M | Sentence capitalization; Can correspond to Vcard ADR field. Primary address for the organization, such as the main service facility or the primary administrative facility. | Can correspond to Vcard ADR with multiple lines separated by semi-colons in a string. Only the country is a separate element. Postal codes are incorporated within the two organization address elements since there is no international standard to express postal code. Directory must provide at least 4 separate lines and concatenate the data in each line with semi-colons delimiting each line. | 2003-04-22_v1.0 | ||
| micDir007 | orgMailAddress | Organization Mailing Address | variable | O | Sentence capitalization. Can correspond to Vcard ADR field | Can correspond to Vcard ADR, type="postal" with 3 lines in directory DB separated by semi-colons in a string. Use only if different from the physical, main address. | 2003-04-22_v1.0 | |||
| micDir008 | OrgLocationNote | Multiple Service Locations Note | Description of multiple service areas, with location, address and contact information, | O | Use only if the organization has multiple service areas available to the public or an adninistrative office that is separate from the primary service location, | 2003-04-22_v1.0 | ||||
| micDir009 | orgCountry | Organization Country | Country and division where organization is located | fixed - 2 Char | M | Use ISO 3166-1/2 - consists of two character country code dash and one to three character region code. | Can be obtained at GeoTag generator site: http://geotags.com/geo/DMS3.html. Country should be provided as a drop down menu as the last element in the mailing address. | 2003-04-22_v1.0 | ||
| micDir010 | orgTel | Main Telephone Number | Main or general telephone number for the organization | variable with maxlength | M | Include international dialing code; format as X.500 telephone number attribute | Corresponds to Vcard TEL type="office"; format as X.500 telephone number attribute. See design document for formatting. | 2003-04-22_v1.0 | ||
| micDir011 | orgFax | Main Fax Number | Main or central fax number for the organization | variable with maxlength | O | Include international dialing code; format as X.500 telephone number attribute | Corresponds to Vcard TEL type="fax"; See design document for formatting. | 2003-04-22_v1.0 | ||
| micDir012 | orgEmail | Main Email Address | Main or general information email address provided to end users | variable | O | Format as Vcard email data element | Use only if the Organization has a main contact email for end users. Do not use for webmaster email address. | 2003-04-22_v1.0 | ||
| micDir013 | orgURL | Organization Homepage URL | URL for home page (top level page | variable | O | format beginning with http://; format as Vcard URL data element | Only use if the unit actually providing moving images has a homepage URL. | 2003-04-22_v1.0 | ||
| OrgDescription | ||||||||||
| micDir014 | orgRegion | Organization State/Region | State or region where organization's primary service facility C13 is located | fixed - 2 Char | M | ISO 3166-2. If the country code selected is: U.S., Canada, Australia, or England, the relevant states should automatically appear as a drop down menu. If another country is chosen, the | Used for geographic indexing of the organization. See design document for assistance | 2003-04-22_v1.0 | ||
| micDir015 | orgCity | Organization City | City or Metropolitan area where organization resides. | variable | O | Drop down menu will be provided for a number of large cities (up to 50) with an "other city" field that can be entered by respondent. Two fields will thus populate the same data element. | Use for organizations located </= 100 miles (170 KM) from a large city in the city list controlled voc. | 2003-04-22_v1.0 | ||
| micDir016 | orgType | Organization Type | Primary role or function for the organization | variable with 35 char max | M | Radio buttons Select all that apply. Each term will be hyperlinked to a glossary definition | Select all thar apply via radio button: Archive; Corporation; Distributor; Educational institution; Foundation; Government agency; Historical society; Library; Media arts center; Museum; National library or archive; News agency; Private collection; Production company; Research organization; Stock footage library; Television company; Other non-profit organization | 2003-04-22_v1.0 | ||
| micDir017 | orgLogo | Organization Logo | Image associated with the Organization, generally reflecting the organization name or symbol | image | O | image or UID for image | Respondent should be able to send object as an attachment or supply the path and have the directory retrieve the object. | 2003-04-22_v1.0 | ||
| micDir018 | orgImage | Organization Image | Image representing the organization | image | O | image or uid for image | Image of exterior or interior of organization, used to generate dynamic home page. Also see logo note, above | 2003-04-22_v1.0 | ||
| orgServiceInfo | ||||||||||
| micDir019 | pubContactTitle | Public Service Contact Title | Job title or functional position of the primary public service contact | variable | O | Corresponds to Vcard TITLE. | Provide a title and not a personal name. | 2003-04-22_v1.0 | ||
| micDir020 | pubTel | Public Service Telephone Number | Main or general public service number provided for end users | variable; max length | O | Include international dialing code; format as X.500 telephone number attribute. Supply only if different from OrgTel | Provide two mutually exclusive radio buttons, same as Main Telephone number or blank field for free-text | 2003-04-22_v1.0 | ||
| micDir021 | pubEmail | Public Service Email | Main or general public service email address provided to end users | variable | O | Format as Vcard email data element. Supply only if different from OrgEmail | Provide two mutually exclusive radio buttons, same as Main Email Address or blank field for free-text | 2003-04-22_v1.0 | ||
| micDir022 | orgService | Services Provided | Other services provided to the public | variable with max length | M | Each of these options should be hyperlinked to a glossary providing brief definitions. Use radio buttons | Select all that apply via radio button: Reference/ Research Services; Catalog Searching; Copyright Clearance Services; Distribution Services; Production Services; Public Exhibition; Restoration and Preservation; Duplication/Licensing; Storage; Sales; Rental/Loan; Viewing of films or videos; None | 2003-04-22_v1.0 | ||
| micDir023 | audience | Audience | Constituencies for which any services in the services list are provided | variable; max length 48 char | M | Controlled Vocabulary. Some of these may be hyperlinked to a glossary with brief definitions. Use radio buttons instead of drop down menu. | Select all that apply via radio button: Authorized researchers and scholars; Educators; Exhibitors; General Public; Moving image organizations; Organization's own staff, faculty or students; Stock footage users, buyers, licensees or renters; Students; Subscribers, members or affiliates; None | 2003-04-22_v1.0 | ||
| micDir024 | serviceNote | Service and Audience Description | Description of Services provided to specific audiences | O | Use this field to explain services restricted to specific audiences or to provide information about obtaining services. | 2003-04-22_v1.0 | ||||
| micDir025 | programURL | URL for public programming events | URL for schedule or calendar of public programming events, such as exhibitions, screenings, etc. | O | Displays to the public. A search by state or city will enable retrieval of programming calendars in the geopgraphic location, http:// | Use only for a URL that links directly to a calendar or schedule of public programming events. | 2003-04-22_v1.0 | |||
| micDir026 | orgSale | Sale of copies of items in the collection | Standardized description for the sale of copies of items in the collection | variable | M | Will be used to provide consistent information to end users. Explain sales policy and practice in the free-text field | Select response that best applies via radio button: All titles available for public copy/sale. Some titles available for public copy/sale No titles available for public copy/sale. Copying and sale of titles restricted to specific audiences. | 2003-04-22_v1.0 | ||
| micDir027 | orgLoan | Loan or rental of items in the collection | variable | M | Select response that best applies via radio button: All resources available for public loan or rental . Some resources available for public loan or rental. No resources available for public loan or rental. Loan or rental of resources restricted to specific audiences. | 2003-04-22_v1.0 | ||||
| micDir028 | ResourceNote | Policies and restrictions for obtaining resources | Information describing policies on obtaining collection items from the organization,including restrictions by audience and type. Use to explain complex circumstances, as when Resources may be obtained through purchase, rental, borrowing or licensing of footage | variable | O | A general field to describe policies and restrictions for borrow, rent, or purchase an item in the collection. | 2003-04-22_v1.0 | |||
| micDir029 | resourceContact | Primary Contact for obtaining resources | Contact may represent an in-house department, or the primary third-party provider for resources from the collection | variable | O | Name of the department or company responsible for licensing footage and shots, selling copies, lending or renting materials. If a person, prefer a title to a name. | Name of a department within the organization or the primary third-party provider that provides collection services to outside users. For complex situations involving more than one service provider, use the free-text note to explain services and provide additional contact information,. | 2003-04-22_v1.0 | ||
| micDir030 | resourceTel | Primary telephone number for obtaining resources | Telephone number of the department, individual ot third-party provider who brokers resources from the collection to outside users | O | Field displays to the public. Use this field only if the organization is willing to be contacted by phone for materials. | 2003-04-22_v1.0 | ||||
| micDir031 | resourceFax | Primary fax for obtaining resources | Fax number of the department, individual ot third-party provider who brokers resources from the collection to outside users | O | Field displays to the public. Use this field only if the organization is willing to be contacted by fax for materials. | 2003-04-22_v1.0 | ||||
| micDir032 | resourceEmail | Primary email for obtaining resources | Email of the department, individual ot third-party provider who brokers resources from the collection to outside users | variable | O | Field displays to the public. Use this field only if the organization is willing to be contacted by email for materials. | 2003-04-22_v1.0 | |||
| micDir033 | resourceURL | URL for obtaining resources | URL for the website that providescontact information for obtaining resources from the organization | variable | O | Use only if the URL directs the user to a page explaining how to obtain resources. | 2003-04-22_v1.0 | |||
| micDir034 | resourceContactNote | Description of contact for obtaining resources | Information describing multiple providers, including contact information, for obtaining resources from the organization by sale, rental or loan | variable | O | Free-text field | Use to explain and provide contact information for multiple providers | 2003-04-22_v1.0 | ||
| micDir035 | orgLicense | Licensing | Licensing Footage, Shots or Titles | variable | M | Radio button | Select response that best applies: All resources available for general licensing. Some resources available for general licensing. No resources available for general licensing. Licensing restricted to specific audiences. | 2003-04-22_v1.0 | ||
| micDir036 | licenseNote | Licensing description | Description for licensing footage, shots or titles. | O | Free-text field | Explain licensing services, particularly any restrictions to licensing services. | 2003-04-22_v1.0 | |||
| micDir037 | licenseContact | Primary contact for licensing footage, shots or titles | Main or primary contact for licensing footage, shots or titles. May be an in-house department or a third-party licensing agency or firm. | O | May be a department, title or personal name. May be a contact within the organization or a third patry provider. | Provide two mutually exclusive radio buttons, same as Contact for Obtaining Resources or blank field for free-text | 2003-04-22_v1.0 | |||
| micDir038 | licenseTel | Licensing service provider telephone number | Telephone number for the organization's department or a third party organization that provides licensing service for the organization. | O | Include international dialing code; format as X.500 telephone number attribute | Provide two mutually exclusive radio buttons, same as telephone number for Obtaining Resources or blank field for free-text. Displays to the public. Use only if the organization is willing to be contacted by phone for license services. | 2003-04-22_v1.0 | |||
| micDir039 | licenseFax | Licensing service provider fax | Fax number of the department, individual ot third-party provider who brokers resources from the collection to outside users | O | Field displays to the public. Use this field only if the organization is willing to be contacted by fax for materials. | 2003-04-22_v1.0 | ||||
| micDir040 | licenseEmail | Licensing Pervice Provider Email | Primary email address for contacting licensing service provider | variable | O | Format as Vcard email data element | Provide two mutually exclusive radio buttons, same as URL for Obtaining Resources or blank field for free-text. Displays to the public. Use only if the organization is willing to be contacted by phone for license services. | 2003-04-22_v1.0 | ||
| micDir041 | licenseURL | Licensing Service Provider URL | URL for the website that providescontact information for licensing footage, shots or titles | variable | O | http://… | Provide two mutually exclusive radio buttons, same as URL for Obtaining Resources or blank field for free-text | 2003-04-22_v1.0 | ||
| micDir042 | licenseContactNote | Licensing contact description | Free-text field to describe complex licensing providers with contact information | variable | O | Free-text field | 2003-04-22_v1.0 | |||
| collDescription | ||||||||||
| micDir043 | collForm | Collection Form | Classes of materials included in the collections of the contributing organization | variable with 37 char max | M | Controlled vocabulary. Hyperlink each term to a glossary, with examples as well as definitions. | Select all that apply via radio button: Advertising or promotional; Amateur; Animation; Corporate or organizational record; Documentary or factual work; Educational or instructional; Experimental; Feature or short; Industrial; Interview; Live event coverage; Performance; Research documentation; Silent era film; Television entertainment; Television news or public affairs; Theatrical newsreel; Unedited footage; Videoconference or webcast; None. | 2003-04-22_v1.0 | ||
| micDir044 | collSubject | Collection Subject | Predominant subjects included in the collections of the contributing organization | variable with max 38 char | M | controlled vocabulary | Select all that apply via radio button: Art, Photography, and Architecture; Economy; Education; Geography and travel; Government, politics and law; Health and medicine; Military and defense; Natural history and environment; Performing arts; Recreation and sports; Country or region specific; Religion and philosophy; Science; Society; Technology; None. | 2003-04-22_v1.0 | ||
| micDir045 | collNote | Collection Description | Description of Subject and collection strengths, including form, genre and csize. | O | Free-text field to explain collection, including major collections, collection strengths, collection size, special subjects and formats collected, etc. | 2003-04-22_v1.0 | ||||
| micDir046 | collFormat | Collection Format | The general physical format of the moving images collected by the organization | Variable with 10 char max | M | controlled vocabulary | Select all that apply via radio button: Film; Video recording; Audio recording; Digital file | 2003-04-22_v1.0 | ||
| micDir047 | collMediumVideo | Video Collection Medium | The specific physical media for the video moving images collected by the organization | Variable with max 45 char | O | Controlled vocabulary - also provided separately, for clarity | Select all that apply: 2 inch Quadruplex open reel; 2 inch Other type: Octaplex, Ampex VTR8000, VR1500, IVC9000, JVC KV1, etc.; 2 inch Unknown; 1 inch SMPTE type B open reel; 1 inch SMPTE type C open reel; 1 inch Other type: Type-A, Sony 2-head EV2xx, EV3xx, IVC800/900, HDD-1000; 1 inch Unknown; U-Matic, Low Band; U-Matic, High Band; U-Matic, SP; U-Matic, Unknown; D-1; D-2; Ampex DCT (Digital Component Tape); D-6 (Voodoo); ½ inch Open reel: EIAJ; ½ inch Other ½" reel; EIAJ-2; LDL ; ½ inch Unknown; VHS (SMPTE type H); S-VHS; M format (Recam); M II (Panasonic component analog); Betamax (SMPTE type G); Betacam (SMPTE type L); Betacam SP; Other ½" cassette: V2000, NV1500; Digital Betacam; Betacam SX; D-3; D-5; ; D-9 (Digital-S); D-10 (IMX MPEG-2); D-11, HDCAM; Video 8 mm; Hi 8 mm; Digital 8; Mini DV (Domestic DV); D-7 (DVCPro 25 & 50 Mb/s); DVCAM; D-12 (DVCPro 100 MB/s High Def); CD, CD-ROM; DVD; Data tape; PAL; SECAM; NTSC; Other; None | 2003-04-22_v1.0 | ||
| micDir048 | collMediumFilm | Film Collection Medium | The specific physical media for the film moving images collected by the organization | Variable wi | O | controlled vocabulary | 8 mm; Super 8 mm; 9.5 mm; 16 mm; Super 16 mm; 28 mm; 35 mm; Super 35 (Superscope 235); 35 mm 8-perf (VistaVision); 55mm; 65mm; Imax (15/70 and 8/70); 70 mm; Other; None | 2003-04-22_v1.0 | ||
| micDir049 | filmBase | Film Base | Film bases represented in the organization's collection | Variable. Max length: 6 | O | controlled vocabulary | Select all that apply via radio button: Glass; Paper; Nitrate; Safety (acetate); Safety (polyester); Safety (unknown); Magnetic (acetate); Magnetic (polyester); Magnetic (unknown); Other; None | 2003-04-22_v1.0 | ||
| micDir050 | otherMedia | Other Media and Materials | Complementary resources collected by the organization | M | controlled vocabulary. Use radio buttons. Only use for collections intended to complement the moving image collection. | Select all that apply via radio button: Correspondence; Costumes and costume designs; Critiques; Dance notations; Documentation; Graphic designs; Lighting designs; Manuscripts; Memorabilia; Music; Periodicals; Photographs and stills; Posters; Press kits and publicity; Research material; Sound recordings; Storyboards; Screenplays and scripts; Set designs; Transcripts; Other; None | 2003-04-22_v1.0 | |||
| micDir051 | otherMediaNote | Other Media and Materials Description | Free-text field to describe materials collected that are complementary to the moving image collection | O | Only use for collections intended to complement the moving image collection. | Free-text field to explain complementary collections | 2003-04-22_v1.0 | |||
| micDir052 | digitalFileFormat | Digital File Format | The encoded file format for digital video files | Variable. Max length | O | Controlled vocabulary | Select
all that apply via radio button: RealVideo; Quicktime;
AVI; MPEG-1; MPEG-2; MPEG-4; M-JPEG; Vivo; DV (.dif); OMF; GXF; MXF; AAF; DPX; Cineon; Other; None |
2003-04-22_v1.0 | ||
| presDescription | ||||||||||
| micDir053 | presActivity | Preservation Activity | Preservation Activities of the Organization | fixed; max length | O | controlled vocabulary; use radio buttons. Some of the responses will be hyperlinked to glossary definition | Select all that
apply via radio button: Monitoring environmental conditions
of storage areas; Systematically monitoring materials for deterioration;
Re-housing into archival containers; Fundraising for preservation activities;
Disaster planning; Creation of preservation and access copies of originals;
Preservation education and outreach; None |
2003-04-22_v1.0 | ||
| micDir054 | conservation | Conservation and restoration activities | Conservation and restoration activities of the organization | O | controlled vocabulary; use radio buttons. Some of the responses will be hyperlinked to glossary definition | Select
all that apply via radio button: Photo-chemical: wet-gate;
Digital restoration; Color restoration Noise and scratch removal; Film or magnetic tape rejuvenation (e.g., tape baking, unblocking) Splice repair; Perforation repair; Film Cleaning; Tape Cleaning; None |
2003-04-22_v1.0 | |||
| micDir055 | presFacility | Preservation Facilities | Preservation facilities of the organization | O | controlled vocabulary; use radio buttons. Some of the responses will be hyperlinked to glossary definition | Select
all that apply via radio button: Off-site storage; Cool storage (0º C to 16º C / 32º F to 60º F and 20-50% RH); Cold storage (-18º C to 0º C / -40º F to 32º F and 20-30% RH); Acclimatization areas; Lab equipped for conserving or restoring original materials; Lab equipment for creating preservation and access copies; Separate storage for materials afflicted with vinegar syndrome; None |
2003-04-22_v1.0 | |||
| micDir056 | presLabService | Lab service provider | Do you provide preservation lab services to other organizations or the general public? | O | controlled vocabulary; use radio buttons. | Select the answer that best applies: Lab services provided to moving image organizations and general public; Lab services provided to moving image organizations; Lab services provided to others on a case-by-case basis only; No lab services provided to others. | 2003-04-22_v1.0 | |||
| micDir057 | presTransfer | Preservation Transfer Methodology | Methodologies used to create preservation and access copies from originals | O | controlled vocabulary; use radio buttons. Some of the responses will be hyperlinked to glossary definition | Select
all that apply via radio button: B/W film original to
film; Color film original to film; Video original to analog video Video original to digital video; Film soundtrack original to film Film soundtrack original to analog audio; Film soundtrack original to digital audio; Magnetic soundtrack original to analog audio; Magnetic soundtrack original to digital audio; Automated data migration; Manual data migration; None |
2003-04-22_v1.0 | |||
| micDir058 | presActivityNote | Description of the organization's preservation activities | O | Free-text | Explain complex activities, such as separate preservation facilities for the parent organization or in other departments of the organization; shared facilities, etc. | 2003-04-22_v1.0 | ||||
| micDir059 | presSelection | Selection Criteria for Preservation Copying | Primary criteria used to prioritize materials for preservation copying | O | controlled vocabulary; use radio buttons. Some of the responses will be hyperlinked to glossary definition | Select all that apply via radio button: Risk assessment; Collection or title importance; Client demand for access; Exhibition programming needs; None | 2003-04-22_v1.0 | |||
| micDir060 | presCopyPercent | Percentage of collection copied for preservation | O | Hyperlink data element name to definition of preservation copying. Controlled vocabulary. Use radio buttons. | Select one: none; 1-25%; 26-50%; 51-75%; 76-99%; 100% | 2003-04-22_v1.0 | ||||
| micDir061 | accessCopyPercent | Percentage of collection copied for access | O | Hyperlink data element name to definition of access copying. Controlled vocabulary. Use radio buttons. | Select one: none; 1-25%; 26-50%; 51-75%; 76-99%; 100% | 2003-04-22_v1.0 | ||||
| micDir062 | conditionNote | Description of collection condition. | Description of the condition and preservation status of the organization's collection. | O | Free-text | 2003-04-22_v1.0 | ||||
| micDir063 | presContact | Primary contact for preservation | Personal Name of the primary preservation contact | O | Format as Vcard Name (FN) | Provide the preservation contact most willing to serve as the primary contact and mentor for organizations searching the directory database | 2003-04-22_v1.0 | |||
| micDir064 | presContactTitle | Preservation Contact Title | Title or functional postion of primary preservation contact | variable | O | Corresponds to Vcard TITLE. | Provide the title of the preservation contact most willing to serve as mentor to other organizations | 2003-04-22_v1.0 | ||
| micDir065 | presMentor | Preservation mentor and information resource | Are you willing to serve as a preservation mentor or information resource for other organizations? | 1 char | O | yes or no | Radio button -- yes or no | 2003-04-22_v1.0 | ||
| micDir066 | presTel | Preservation Contact Telelphone Number | variable | O | Include international dialing code; format as X.500 telephone number attribute. Supply only if different from orgTel | Provide mutually exclusive radio buttons for orgTel and a frre-text field for a separate preservation telephone number. | 2003-04-22_v1.0 | |||
| micDir067 | PresEmail | Preservation contact email address | variable | O | Format as Vcard email data element. Supply only if different from orgEmail | Provide mutually exclusive radio buttons for orgEmail and a frre-text field for a separate preservation email. | 2003-04-22_v1.0 | |||
| catDescription | ||||||||||
| micDir068 | catContent | Cataloging content standard | Content Standards used by organization for catalog records | variable; 8 char max | O | controlled vocabulary | Select all that apply via radio button: AACR2; AMIM I; AMIM II; APPM; FIAF; RAD: RAK; RICA; In-House; Other; None. Provide hyperlinks to a glossary of definitions for each term. | 2003-04-22_v1.0 | ||
| micDir069 | catMetadata | Cataloging metadata schema | Metadata schemas in use by the organization | variable; 11 char max | O | controlled vocabulary | Select all that apply via radio button: Dublin Core; EAD; IEEE-LOM; ISBD; MARC; MODS; MPEG-7; SMEF; SMPTE; VRA Core; in-house; Other; None. Provide hyperlinks to a glossary of definitions for each term. | 2003-04-22_v1.0 | ||
| micDir070 | catSubject | Cataloging subject heading list | Subject heading lists (including thesauri) used for cataloging | variable; 8 char max | O | controlled vocabulary | Select all that apply via radio button: LCSH; AAT; LCNAF; ULAN; MeSH; TGN; In-house; Other; None. Provide hyperlinks to definitions in a glossary for each term. | 2003-04-22_v1.0 | ||
| micDir071 | catClassification | Cataloging classification scheme | Classication Schemes used for cataloging | variable; 8 char max | O | controlled vocabulary | Select all that apply via radi button: LCC; DDC; NLM; SuDocs; In-house; Other; None | 2003-04-22_v1.0 | ||
| micDir072 | catAccess | Catalog record access | Access to Catalog Records | variable; 49 char max | O | controlled vocabulary | Select all that apply via radio button: Web-accessible; Online networked computer (not web-accessible); Standalone computer(not web-accessible); Card; Microform; Print catalog, list or brochure; Finding aids; No catalog | 2003-04-22_v1.0 | ||
| micDir073 | orgCatalogURL | Organization catalog URL | URI providing access to the organization's web-based catalog | variable | O | format beginning with http://; format as Vcard URL data element | The page at this URL should support direct input for searching the organization's catalog. This URI represents the archive's permanent, web-based catalog | 2003-04-22_v1.0 | ||
| micDir074 | catPercent | Percentage of collection cataloged | Percentage of Collection that is cataloged | variable; 14 char max | O | controlled vocabulary | Select only one: none; 1-25%; 26-50%; 51-75%; 76-99%; 100% | 2003-04-22_v1.0 | ||
| micDir075 | catPercentOnline | Percentage of collection cataloged online | Percentage of Collection that is cataloged online | variable; 6 char max | O | controlled vocabulary | Select only one: none; 1-25%; 26-50%; 51-75%; 76-99%; 100% | 2003-04-22_v1.0 | ||
| micDir076 | catLevel | Cataloging level | Cataloging Provided at collection, seriesl, title, segment, or shot level | variable; 17 char max | O | controlled vocabulary | Select all that apply via radio button: Collection level, Series level, Title level, Segment level, Shot level | 2003-04-22_v1.0 | ||
| micDir077 | catNote | Cataloging practice and policy description | Free-text description of cataloging polices, practices and presentation | free-text | 2003-04-22_v1.0 | |||||
| micDir078 | catContact | Primary contact forcataloging | Personal Name of the primary cataloging contact | O | Format as Vcard Name (FN) | Provide the cataloging contact most willing to serve as the primary contact and mentor for organizations searching the directory database | 2003-04-22_v1.0 | |||
| micDir079 | catContactTitle | Cataloging Manager Contact Title | Title or functional position of the cataloging contact | variable | O | Corresponds to Vcard TITLE. | Provide the title of the cataloging contact most willing to serve as mentor to other organizations | 2003-04-22_v1.0 | ||
| micDir080 | catMentor | Cataloging mentor and information resource | Are you willing to serve as a cataloging mentor or information resource for other organizations? | 1 char | O | yes or no | Radio button -- yes or no | 2003-04-22_v1.0 | ||
| micDir081 | CatTel | Cataloging contact telephone number | variable; max length | O | Include international dialing code; format as X.500 telephone number attribute. Supply only if different from orgTel | Provide mutually exclusive radio buttons for orgTel and a frre-text field for a separate cataloging telephone number. | 2003-04-22_v1.0 | |||
| micDir082 | catEmail | Cataloging contact email address | variable | O | Format as Vcard email data element. Supply only if different from OrgEmail | Provide mutually exclusive radio buttons for orgEmail and a frre-text field for a separate cataloging email. | 2003-04-22_v1.0 | |||
| micDirManagement | ||||||||||
| micDir083 | micDirRecordID | Organization MIC Directory Record ID | Unique identifier for each Organization Directory record | 7 char max | M | The record identifier is used for managing each organization's directory record. System-assigned, Should include the capability of at least several hundred thousand participants (e.g. 5 or 6 digit numbers) | A Shibboleth implementation should authorize an organization to modify its unique record, based on OrgRecordUID, and no other. If a directory record is deleted, the identifer should not be reassigned. | 2003-04-22_v1.0 | ||
| micDir084 | z3950Flag | Z39.50 compliant catalog | Does the organization have an online catalog that is Z39.50 compliant? | 1 char | M | Does the organization have a web-enabled public catalog with a Z39.50 server? Yes or no choice | Provide a hyperlink to a definition of Z39.50 | 2003-04-22_v1.0 | ||
| micDir085 | micDataMiningFlag | OAI Data Mining Flag | Is the organization willing for it's records to be mined by other organizations from the MIC portal? | 1 char | M | Yes or no choice, Does the organization want to enable other organizations to mine its catalog data via the MIC? | Radio button - yes or no. By selecting "yes," the organization has only to supply the orgID to an OAI service provider, and that provider will be able to mine data directly from the MIC for union catalog participation, etc. | 2003-04-22_v1.0 | ||
| micDir086 | micDatabaseContact | MIC database contact | Name of the person who serves as the MIC database contact for the organization | variable | M | Format as Vcard Name (FN) | This person must be authenticated via Shib but is then authorized to make chagnes to the directory entry, based on OrgRecordUID and orgUID | 2003-04-22_v1.0 | ||
| micDir087 | micDatabaseContactTitle | MIC Database Contact Title | Job title or functional position of the MIC database Contact | 3 character max | M | free-text | 2003-04-22_v1.0 | |||
| micDir088 | micDatabaseTel | MIC Database Contact Telelphone Number | variable; max length | M | Include international dialing code; format as X.500 telephone number attribute. | Corresponds to Vcard TEL type="office"; format as X.500 telephone number attribute. MIC database contact telephone number is mandatory and must be provided even if duplicated elsewhere. | 2003-04-22_v1.0 | |||
| micDir089 | micDatabaseEmail | MIC Database contact email | Database contact email address | variable | M | Format as Vcard email data element. | MIC database contact email is mandatory and must be entered even if duplicated elsewhere., | 2003-04-22_v1.0 | ||
| micDir090 | micDirInitialEntry | Time and date of initial directory record entry | numeric; | M | System-supplied | Used for directory management | 2003-04-22_v1.0 | |||
| micDir091 | micDirUpdate | Date and tine od mos recent update to MIC Directory record | numeric | M | System-supplied | 2003-04-22_v1.0 | ||||
| micDir092 | PortalID | Portal ID | Portals in which the organization participates | fixed - length TBA | O | Repeatable. Format of PortalID not yet determined. Probably alphabetic with 6-8 char limit | Each organization will select portals relevant to its bibliographic data. All science alpha implementers will have the NSDL portal auto-assigned. | 2003-04-22_v1.0 | ||
| micDir093 | micUCParticipant | MIC Union Catalog Participant | Is the organization currently participating in the MIC Union Catalog? | M | Yes / No | May ultimately be system supplied | 2003-04-22_v1.0 | |||
| micDir094 | micUCInitialDataLoad | Date and time of initial data load for MIC union catalog | O | Either system supplied for added by the MIC adminstrator from information supplied by the MIC UC database | System supplied or entered by MIC administrator | 2003-04-22_v1.0 | ||||
| micDir095 | micUCDataLoadUpdate | Date and time of latest update to the MIC union catalog | O | Either system supplied for added by the MIC administrator from information supplied by the MIC UC database | System supplied or entered by MIC administrator | 2003-04-22_v1.0 | ||||
| micDir096 | micDirUUID | A unique identifier for MIC directory records conforming toUUID syntax | System assigned. Automatically generated. Will conform to UUID standards. Uses the orgID as a subelement. | |||||||