Last modified: 2004-02-11
| Data Element ID | Data Element | Label | Definition | Data Type | Field Length | Oblig-ation | Value Domain/ | Usage/Scope Note | Data Element | |
| default (blank) = langstring | fixed / variable | Manda-tory or Optional | Formatting Rule | Version | ||||||
| OrgIdentification | ||||||||||
| micDir001 | orgID | Organization Identifier | Unique Identifier for the organization | variable with maxlen of 8 char | M | MARC21 Organization code. Example: US-CaBerPFA (Pacific Film Archive in Berkeley, California. Serves as UID in XML UDDI schema; controlled vocabulary. Use the ISO 15511 ISIL standard (international standard Identifier for Libraries and Related Organizations | Use MARC21 Identification code (formerly NUC code), conforming to ISO 15511 requirements. Older Org Codes may need revision to support ISO 15511 requirements. Codes are formally assigned upon request of organization. Will need guidance from LC on creating codes and re-using existing codes. | 2003-04-21_v1.0 | ||
| micDir002 | orgName | Organization Name | name of organization or unit described in Directory entry | variable | M | Official or predomintant name of the organization. Name by which the organization prefers to be known. Sentence capitalization; Eliminate initial articles. | Organizations that are part of a larger institution should enter the name of their specific division or unit here, and the larger institution in the field, "Parent Organization." However, if the division or unit name is not unique enough to identify the organization, the parent organization's name should be part of the organization name. Ex: UCLA Film and Television Archive. | 2003-04-21_v1.0 | ||
| micDir003 | orgAltName1 | Organization Alternative Name | Other name by which the organization is popularly known. | variable | O | Many organizations are known by multiple names, such as acronyms. Also use for variant spellings or grammar. Use for the most common alternative name | Used only if the organization is popularly known by an acronym or other alternative name. Use only if the organization feels the name would most likely be used in a search. Also use for variant spelling or grammar--for example compound names written as one word would have the alternate name with a separated compound noun, e.g. Screensound Australia (Org name) and Screen Sound Australia (alt name). | 2003-04-22_v1.0 | ||
| micDir004 | orgAltName2 | Organization Alternative Name | Other name by which the organization is popularly known. | variable | O | See note for orgAltName1. Use for an additional variant name by which the organization is known and might be searched and also to show hierarchy for the organization, when the parentOrg data element is not adequate | Use only if the Organization is commonly known by more than one variant name or for complex hierarchical organizations that a user might reasonably search. | 2003-04-22_v1.0 | ||
| micDir005 | parentOrg | Parent Organization | Parent organization to the organization contributing information to the MIG | variable | O | Full name of parent organization. Enter this value even if the parent organization name is included in some form in the organization name. | 2003-04-22_v1.0 | |||
| micDir006 | OrgAddress | Organization Address | Organization's physical location | variable | M | Sentence capitalization; Can correspond to Vcard ADR field. Primary address for the organization, such as the main service facility or the primary administrative facility. | Can correspond to Vcard ADR with multiple lines separated by semi-colons in a string. Only the country is a separate element. Postal codes are incorporated within the two organization address elements since there is no international standard to express postal code. Directory must provide at least 4 separate lines and concatenate the data in each line with semi-colons delimiting each line. | 2003-04-22_v1.0 | ||
| micDir007 | orgMailAddress | Organization Mailing Address | variable | O | Sentence capitalization. Can correspond to Vcard ADR field | Can correspond to Vcard ADR, type="postal" with 3 lines in directory DB separated by semi-colons in a string. Use only if different from the physical, main address. | 2003-04-22_v1.0 | |||
| micDir008 | OrgLocationNote | Multiple Service Locations Note | Description of multiple service areas, with location, address and contact information, | O | Use only if the organization has multiple service areas available to the public or an adninistrative office that is separate from the primary service location, | 2003-04-22_v1.0 | ||||
| micDir009 | orgCountry | Organization Country | Country and division where organization is located | fixed - 2 Char | M | Use ISO 3166-1/2 - consists of two character country code dash and one to three character region code. | Can be obtained at GeoTag generator site: http://geotags.com/geo/DMS3.html. Country should be provided as a drop down menu as the last element in the mailing address. | 2003-04-22_v1.0 | ||
| micDir010 | orgTel | Main Telephone Number | Main or general telephone number for the organization | variable with maxlength | M | Include international dialing code; format as X.500 telephone number attribute | Corresponds to Vcard TEL type="office"; format as X.500 telephone number attribute. See design document for formatting. | 2003-04-22_v1.0 | ||
| micDir011 | orgFax | Main Fax Number | Main or central fax number for the organization | variable with maxlength | O | Include international dialing code; format as X.500 telephone number attribute | Corresponds to Vcard TEL type="fax"; See design document for formatting. | 2003-04-22_v1.0 | ||
| micDir012 | orgEmail | Main Email Address | Main or general information email address provided to end users | variable | O | Format as Vcard email data element | Use only if the Organization has a main contact email for end users. Do not use for webmaster email address. | 2003-04-22_v1.0 | ||
| micDir013 | orgURL | Organization Homepage URL | URL for home page (top level page | variable | O | format beginning with http://; format as Vcard URL data element | Only use if the unit actually providing moving images has a homepage URL. | 2003-04-22_v1.0 | ||
| OrgDescription | ||||||||||
| micDir014 | orgRegion | Organization State/Region | State or region where organization's primary service facility C13 is located | fixed - 2 Char | M | ISO 3166-2. If the country code selected is: U.S., Canada, Australia, or England, the relevant states should automatically appear as a drop down menu. If another country is chosen, the | Used for geographic indexing of the organization. See design document for assistance | 2003-04-22_v1.0 | ||
| micDir015 | orgCity | Organization City | City or Metropolitan area where organization resides. | variable | O | Drop down menu will be provided for a number of large cities (up to 50) with an "other city" field that can be entered by respondent. Two fields will thus populate the same data element. | Use for organizations located </= 100 miles (170 KM) from a large city in the city list controlled voc. | 2003-04-22_v1.0 | ||
| micDir016 | orgType | Organization Type | Primary role or function for the organization | variable with 35 char max | M | Radio buttons Select all that apply. Each term will be hyperlinked to a glossary definition | Select all thar apply via radio button: Archive; Corporation; Distributor; Educational institution; Foundation; Government agency; Historical society; Library; Media arts center; Museum; National library or archive; News agency; Private collection; Production company; Research organization; Stock footage library; Television company; Other non-profit organization | 2003-04-22_v1.0 | ||
| micDir017 | orgLogo | Organization Logo | Image associated with the Organization, generally reflecting the organization name or symbol | image | O | image or UID for image | Respondent should be able to send object as an attachment or supply the path and have the directory retrieve the object. | 2003-04-22_v1.0 | ||
| micDir018 | orgImage | Organization Image | Image representing the organization | image | O | image or uid for image | Image of exterior or interior of organization, used to generate dynamic home page. Also see logo note, above. Currently not used | 2004-02-02_v1.0 | ||
| orgServiceInfo | ||||||||||
| micDir019 | pubContactTitle | Public Service Contact Title | Job title or functional position of the primary public service contact | variable | O | Corresponds to Vcard TITLE. | Provide a title and not a personal name. | 2003-04-22_v1.0 | ||
| micDir020 | pubTel | Public Service Telephone Number | Main or general public service number provided for end users | variable; max length | O | Include international dialing code; format as X.500 telephone number attribute. Supply only if different from OrgTel | Provide two mutually exclusive radio buttons, same as Main Telephone number or blank field for free-text | 2003-04-22_v1.0 | ||
| micDir021 | pubEmail | Public Service Email | Main or general public service email address provided to end users | variable | O | Format as Vcard email data element. Supply only if different from OrgEmail | Provide two mutually exclusive radio buttons, same as Main Email Address or blank field for free-text | 2003-04-22_v1.0 | ||
| micDir022 | orgService | Services Provided | Other services provided to the public | variable with max length | M | Each of these options should be hyperlinked to a glossary providing brief definitions. Use radio buttons | Select all that apply via radio button: Reference/ Research Services; Catalog Searching; Copyright Clearance Services; Distribution Services; Production Services; Public Exhibition; Restoration and Preservation; Duplication/Licensing; Storage; Sales; Rental/Loan; Viewing of films or videos; None | 2003-04-22_v1.0 | ||
| micDir023 | audience | Audience | Constituencies for which any services in the services list are provided | variable; max length 48 char | M | Controlled Vocabulary. Some of these may be hyperlinked to a glossary with brief definitions. Use radio buttons instead of drop down menu. | Select all that apply via radio button: Authorized researchers and scholars; Educators; Exhibitors; General Public; Moving image organizations; Organization's own staff, faculty or students; Stock footage users, buyers, licensees or renters; Students; Subscribers, members or affiliates; None | 2003-04-22_v1.0 | ||
| micDir024 | serviceNote | Service and Audience Description | Description of Services provided to specific audiences | O | Use this field to explain services restricted to specific audiences or to provide information about obtaining services. | 2003-04-22_v1.0 | ||||
| micDir025 | programURL | URL for public programming events | URL for schedule or calendar of public programming events, such as exhibitions, screenings, etc. | O | Displays to the public. A search by state or city will enable retrieval of programming calendars in the geopgraphic location, http:// | Use only for a URL that links directly to a calendar or schedule of public programming events. | 2003-04-22_v1.0 | |||
| micDir026 | orgSale | Sale of copies of items in the collection | Standardized description for the sale of copies of items in the collection | variable | M | Will be used to provide consistent information to end users. Explain sales policy and practice in the free-text field | Select response that best applies via radio button: All titles available for public copy/sale. Some titles available for public copy/sale No titles available for public copy/sale. Copying and sale of titles restricted to specific audiences. | 2003-04-22_v1.0 | ||
| micDir027 | orgLoan | Loan or rental of items in the collection | variable | M | Select response that best applies via radio button: All resources available for public loan or rental . Some resources available for public loan or rental. No resources available for public loan or rental. Loan or rental of resources restricted to specific audiences. | 2003-04-22_v1.0 | ||||
| micDir028 | ResourceNote | Policies and restrictions for obtaining resources | Information describing policies on obtaining collection items from the organization,including restrictions by audience and type. Use to explain complex circumstances, as when Resources may be obtained through purchase, rental, borrowing or licensing of footage | variable | O | A general field to describe policies and restrictions for borrow, rent, or purchase an item in the collection. | 2003-04-22_v1.0 | |||
| micDir029 | resourceContact | Primary Contact for obtaining resources | Contact may represent an in-house department, or the primary third-party provider for resources from the collection | variable | O | Name of the department or company responsible for licensing footage and shots, selling copies, lending or renting materials. If a person, prefer a title to a name. | Name of a department within the organization or the primary third-party provider that provides collection services to outside users. For complex situations involving more than one service provider, use the free-text note to explain services and provide additional contact information,. | 2003-04-22_v1.0 | ||
| micDir030 | resourceTel | Primary telephone number for obtaining resources | Telephone number of the department, individual ot third-party provider who brokers resources from the collection to outside users | O | Field displays to the public. Use this field only if the organization is willing to be contacted by phone for materials. | 2003-04-22_v1.0 | ||||
| micDir031 | resourceFax | Primary fax for obtaining resources | Fax number of the department, individual ot third-party provider who brokers resources from the collection to outside users | O | Field displays to the public. Use this field only if the organization is willing to be contacted by fax for materials. | 2003-04-22_v1.0 | ||||
| micDir032 | resourceEmail | Primary email for obtaining resources | Email of the department, individual ot third-party provider who brokers resources from the collection to outside users | variable | O | Field displays to the public. Use this field only if the organization is willing to be contacted by email for materials. | 2003-04-22_v1.0 | |||
| micDir033 | resourceURL | URL for obtaining resources | URL for the website that providescontact information for obtaining resources from the organization | variable | O | Use only if the URL directs the user to a page explaining how to obtain resources. | 2003-04-22_v1.0 | |||
| micDir034 | resourceContactNote | Description of contact for obtaining resources | Information describing multiple providers, including contact information, for obtaining resources from the organization by sale, rental or loan | variable | O | Free-text field | Use to explain and provide contact information for multiple providers | 2003-04-22_v1.0 | ||
| micDir035 | orgLicense | Licensing | Licensing Footage, Shots or Titles | variable | M | Radio button | Select response that best applies: All resources available for general licensing. Some resources available for general licensing. No resources available for general licensing. Licensing restricted to specific audiences. | 2003-04-22_v1.0 | ||
| micDir036 | licenseNote | Licensing description | Description for licensing footage, shots or titles. | O | Free-text field | Explain licensing services, particularly any restrictions to licensing services. | 2003-04-22_v1.0 | |||
| micDir037 | licenseContact | Primary contact for licensing footage, shots or titles | Main or primary contact for licensing footage, shots or titles. May be an in-house department or a third-party licensing agency or firm. | O | May be a department, title or personal name. May be a contact within the organization or a third patry provider. | Provide two mutually exclusive radio buttons, same as Contact for Obtaining Resources or blank field for free-text | 2003-04-22_v1.0 | |||
| micDir038 | licenseTel | Licensing service provider telephone number | Telephone number for the organization's department or a third party organization that provides licensing service for the organization. | O | Include international dialing code; format as X.500 telephone number attribute | Provide two mutually exclusive radio buttons, same as telephone number for Obtaining Resources or blank field for free-text. Displays to the public. Use only if the organization is willing to be contacted by phone for license services. | 2003-04-22_v1.0 | |||
| micDir039 | licenseFax | Licensing service provider fax | Fax number of the department, individual ot third-party provider who brokers resources from the collection to outside users | O | Field displays to the public. Use this field only if the organization is willing to be contacted by fax for materials. | 2003-04-22_v1.0 | ||||
| micDir040 | licenseEmail | Licensing Pervice Provider Email | Primary email address for contacting licensing service provider | variable | O | Format as Vcard email data element | Provide two mutually exclusive radio buttons, same as URL for Obtaining Resources or blank field for free-text. Displays to the public. Use only if the organization is willing to be contacted by phone for license services. | 2003-04-22_v1.0 | ||
| micDir041 | licenseURL | Licensing Service Provider URL | URL for the website that providescontact information for licensing footage, shots or titles | variable | O | http://… | Provide two mutually exclusive radio buttons, same as URL for Obtaining Resources or blank field for free-text | 2003-04-22_v1.0 | ||
| micDir042 | licenseContactNote | Licensing contact description | Free-text field to describe complex licensing providers with contact information | variable | O | Free-text field | 2003-04-22_v1.0 | |||
| collDescription | ||||||||||
| micDir043 | collForm | Collection Form | Classes of materials included in the collections of the contributing organization | variable with 37 char max | M | Controlled vocabulary. Hyperlink each term to a glossary, with examples as well as definitions. | Select all that apply via radio button: Advertising or promotional; Amateur; Animation; Corporate or organizational record; Documentary or factual work; Educational or instructional; Experimental; Feature or short; Industrial; Interview; Live event coverage; Performance; Research documentation; Silent era film; Television entertainment; Television news or public affairs; Theatrical newsreel; Unedited footage; Videoconference or webcast; None. | 2003-04-22_v1.0 | ||
| micDir044 | collSubject | Collection Subject | Predominant subjects included in the collections of the contributing organization | variable with max 38 char | M | controlled vocabulary | Select all that apply via radio button: Art, Photography, and Architecture; Economy; Education; Geography and travel; Government, politics and law; Health and medicine; Military and defense; Natural history and environment; Performing arts; Recreation and sports; Country or region specific; Religion and philosophy; Science; Society; Technology; None. | 2003-04-22_v1.0 | ||
| micDir045 | collNote | Collection Description | Description of Subject and collection strengths, including form, genre and csize. | O | Free-text field to explain collection, including major collections, collection strengths, collection size, special subjects and formats collected, etc. | 2003-04-22_v1.0 | ||||
| micDir046 | collFormat | Collection Format | The general physical format of the moving images collected by the organization | Variable with 10 char max | M | controlled vocabulary | Select all that apply via radio button: Film; Video recording; Audio recording; Digital file | 2003-04-22_v1.0 | ||
| micDir047 | collMediumVideo | Video Collection Medium | The specific physical media for the video moving images collected by the organization | Variable with max 45 char | O | Controlled vocabulary - also provided separately, for clarity | Select all that apply: 2 inch Quadruplex open reel; 2 inch Other type: Octaplex, Ampex VTR8000, VR1500, IVC9000, JVC KV1, etc.; 2 inch Unknown; 1 inch SMPTE type B open reel; 1 inch SMPTE type C open reel; 1 inch Other type: Type-A, Sony 2-head EV2xx, EV3xx, IVC800/900, HDD-1000; 1 inch Unknown; U-Matic, Low Band; U-Matic, High Band; U-Matic, SP; U-Matic, Unknown; D-1; D-2; Ampex DCT (Digital Component Tape); D-6 (Voodoo); ½ inch Open reel: EIAJ; ½ inch Other ½" reel; EIAJ-2; LDL ; ½ inch Unknown; VHS (SMPTE type H); S-VHS; M format (Recam); M II (Panasonic component analog); Betamax (SMPTE type G); Betacam (SMPTE type L); Betacam SP; Other ½" cassette: V2000, NV1500; Digital Betacam; Betacam SX; D-3; D-5; ; D-9 (Digital-S); D-10 (IMX MPEG-2); D-11, HDCAM; Video 8 mm; Hi 8 mm; Digital 8; Mini DV (Domestic DV); D-7 (DVCPro 25 & 50 Mb/s); DVCAM; D-12 (DVCPro 100 MB/s High Def); CD, CD-ROM; DVD; Data tape; PAL; SECAM; NTSC; Other; None | 2003-04-22_v1.0 | ||
| micDir048 | collMediumFilm | Film Collection Medium | The specific physical media for the film moving images collected by the organization | Variable wi | O | controlled vocabulary | 8 mm; Super 8 mm; 9.5 mm; 16 mm; Super 16 mm; 28 mm; 35 mm; Super 35 (Superscope 235); 35 mm 8-perf (VistaVision); 55mm; 65mm; Imax (15/70 and 8/70); 70 mm; Other; None | 2003-04-22_v1.0 | ||
| micDir049 | filmBase | Film Base | Film bases represented in the organization's collection | Variable. Max length: 6 | O | controlled vocabulary | Select all that apply via radio button: Glass; Paper; Nitrate; Safety (acetate); Safety (polyester); Safety (unknown); Magnetic (acetate); Magnetic (polyester); Magnetic (unknown); Other; None | 2003-04-22_v1.0 | ||
| micDir050 | otherMedia | Other Media and Materials | Complementary resources collected by the organization | M | controlled vocabulary. Use radio buttons. Only use for collections intended to complement the moving image collection. | Select all that apply via radio button: Books; Correspondence; Costumes and costume designs; Critiques; Dance notations; Documentation; Graphic designs; Lighting designs; Manuscripts; Memorabilia; Music; Periodicals; Photographs and stills; Posters; Press kits and publicity; Research material; Sound recordings; Storyboards; Screenplays and scripts; Set designs; Transcripts; Other; None | 2003-04-22_v1.0 | |||
| micDir051 | otherMediaNote | |||||||||