Pacific Film Archive
Center for Southern Folklore
Library of Congress, Motion Picture, Broadcasting and Recorded Sound Division

Enter the official name of your organization. Use sentence case and eliminate initial articles.

Organizations with distinctive names that are part of a larger institution should enter the name of their specific division or unit here, and the larger institution in the field “Parent Organization” provided below. Two fields are provided for common alternate names, such as a popular acronym or for complex, compound organizational names.

Example: A film center in a university with an intermediate parent organization.

Organization Name: Eugene Anthony Center for Native American Films
Organization Alternative Name1: Native American Studies Department, Center for Native American Films
Organization Alternative Name2: CANA
Parent Organization: University of Arizona

However, if the division or unit name is not unique enough to identify the organization, the parent organization’s name should be part of the organization name, and the parent organization then repeated in the “Parent Organization” field provided below.

Organization Name: UCLA Film and Television Archive

Parent Organization: University of California, Los Angeles

MoMA
Performing Arts Dance Collection

Enter any alternative name by which the organization would be commonly or popularly known, such as an acronym or other alternative name.

Pennsylvania State University

Enter the full name of the highest level or most prominent parent organization.
Use the Alternative Name fields for complex organizational structures with multiple hierarchies or multiple names for parent organizations.
Example:
Organization Name: Susan Stephens Archives
Organization Alternative Name1: MFH Susan Stephens Archives
Parent Organization: Museum of Film History

Line1: Suite 207
Line 2: 502 East 79th St.
Line 3: Worchester
Line 4: MA
Line 5: 01234-1117

Line1: Queensland Cultural Centre
Line 2: Southbank
Line 3: South Brisbane
Line 4: Qld
Line 5: 4101

Line 1: LeiderStrasse 3
Line 2: DE-75221
Line 3: München
Line 4:
Line 5:

Organization address is the physical location of the organization’s main facility, to enable users to visit the organization.

Enter building location (Suite, Room no. Floor no., etc.), as needed, street address, city, state/province/region and zip/postal code. If physically housed within another organization, you may want to enter the organization name, as in example 2, above.
It is not necessary to enter the country, which will be supplied from another field.

Please provide each element as you want the organization address to appear.
Enter each discrete location element on a separate line. This will enable the address to display in a standardized manner for each organization.

It is not necessary to supply a country name. The directory will use standardized for country through use of the ISO 3166 two-letter country codes.

micDir007 Organization Mailing Address

Line 1: P.O. Box 1117
Line 2: Worcester
Line 3: MA
Line 4: 01234-1117
Line 5:

Line 1: GPO Box 1023
Line 2: South Brisbane
Line 3: Qld
Line 4: 4101
Line 5:

Complete this field only if your mailing address is different from your physical street address above.

Enter your Post Office Box address here. Separate each discrete geographic element on separate lines. Country codes will be supplied from another field.

State, province or region where organization’s primary service facility for end users is located.

IS0 3166-2 codes are used to provide standardized formats for state, country and region. Codes are provided at the MIC website, for your convenience. Locate the two-digital country code first, and then the relevant state, province or region code for the primary location of your organization.

Choose one of these large cities listed if your organization is located within the city or within 100 miles (170 KM) of the city.

Use the “other” field to enter a city name (of at least 2 million inhabitants) not found on the pulldown list.

Many organizations are located physically near larger cities, particularly in suburban areas or small towns. This field is intended to enable a standardized geographic search for the end user.

Example: UCLA Film and Television Archive is located in Hollywood and would select the city of Los Angeles, which is located within 100 miles.

Select any organization type that represents an official or prominent function of your organization.

Select all that apply. Hyperlinked definitions are provided. Please use the scope notes provided to select the relevant types. These definitions will also guide the end user when searching by organization type.

This field is optional and provides an opportunity for an organization to personalize the dynamic web page that will be generated from this directory entry.
If your logo is trademarked, please include the trademark restriction mark or statement in the logo.

To supply the logo from your websiteL right click on the logo to obtain a menu of options. Select "save image as" and choose a folder (such as the desktop or "my documents" to store the image. Assign a name for the image file that reflects your organization. (e.g., for XYZ archive, name the file xyzlogo.jpg not logo.jpg.

You can upload the image into the directory by clicking "browse" and going to the file where you have located the image (e.g. c:documents and settings\mydocuments\xyzlogo.jpg

Be sure to store the logo image in a file you can easily locate via browsing.

If you are completing the paper form, please indicate that you are emailing a JPEG or GIF logo to: gagnew@rci.rutgers.edu The web form allows you to send the logo as you complete the form.

This field will be made available in a future version of the database.

This image could be a photograph of your organization building, exterior or interior.

Public Services Librarian
Archivist
Public Services Desk

Enter the title (not the name) of the primary public services contact. This can be the title of a specific person, a general public services title applying to multiple staff or a public service department.

Enter the telephone number of the primary public services contact.

1 – 202 – 555 - 1234 [U.S. example]
+44 – 0 – 1223 – 186581 [British example]
+617 - 3333 - 4321 [Australian example]

If this number is the same as the main organization telephone number, select that option instead.

Begin with the international dialing code, including both numbers and symbols.
Type “1” without the “+” for the U.S. Enter each sub-element of the phone number in a different sub-element box.

This field will display to the general public with each bibliographic record retrieved in a search. Only complete this field if you want the public to contact public services for assistance via telephone.

publicservices@archivesample.org

Enter the email address of the primary public services contact.

If this address is the same as the main organization email address, select that option instead.

This field will display to the general public with each bibliographic record retrieved in a search. Only complete this field if you want the public to contact public services for assistance via email.

Do not provide the email address of the webmaster for the organization’s website.

Select all of the services that your organization provides (include all moving image units.)

Click all that apply. Hyperlinked definitions are provided. Please use the scope notes provided to select the relevant services. These definitions will also guide the end user when searching by organization service and will enable MIC to cluster collections in a standardized manner for end users.

If your organization has multiple units or locations that provide differing services related to moving images, explain in the free-text Service and Audience Description field below.

Select all of the constituencies for which any services in the services list are provided by your organization (include all moving image units.)

If your organization has multiple units or locations that provide services related to moving images to different audiences, explain in the free-text Service and audience description field.

Use this field to explain services restricted to specific audiences or to provide information about obtaining services.

Also use this field to further describe any differences in units, departments or locations in terms of services or audiences.

http://www.archivesample.org/publicprograms/schedule

Use only for a URL that links directly to a calendar or schedule of public programming events.

Select the term that best describes your policy on the sale of copies of items in your collection.

Select only one entry.

Users may obtain resources via sale, loan, rental or licensing. Licensing refers to paying for the rights to the material for limited usage and terms.

Use the free-text ‘Policies and Restrictions for Obtaining Resources’ field below to further explain your organization’s policies about purchasing, borrowing or renting materials.

Use the set of fields provided later to describe Licensing policies and restrictions.

Select the term that best describes your policy on loan or rental of items in your collection.

Select only one entry.

Use the free-text Policies or restrictions for obtaining resources field to further explain your organization’s policies about purchasing, borrowing or renting materials.

Use the set of fields provided later to describe licensing policies and restrictions.

Use this free-text field to describe policies and restrictions for purchasing, borrowing or renting an item in your collection.

Provide as much information as possible to enable users to understand your policies and procedures for obtaining resources, including policies or restrictions based on type, subject, audience, etc.,

Use the set of fields provided later to describe Licensing policies and restrictions.

Public Resources Department
Joseph H. Simon
Archive Distributors, Inc.

Enter the name, title or a department within your organization, or the primary third-party provider, that provides purchase, loan or rental services to outside users.

For complex situations involving more than one service provider, use the free-text Description of Contact for Obtaining Resources field below to explain services and provide additional contact information.

Enter the primary telephone number of the contact for purchasing, borrowing or renting an item in your collection.

1 – 202 – 555 - 1234 [U.S. example]
+44 – 0 – 1223 – 186581 [British example]
+617 - 3333 - 4321 [Australian example]

Begin with the international dialing code, including both numbers and symbols. Type “1” without the “+” for the U.S. Enter each sub-element of the phone number in a different sub-element box.

This field will display to the general public with each bibliographic record retrieved in a search. Only complete this field if you want the public to contact this person for assistance via telephone.

Enter the primary fax number of the contact for purchasing, borrowing or renting an item in your collection.

1 – 202 – 555 - 1234 [U.S. example]
+44 – 0 – 1223 – 186581 [British example]
+617 - 3333 - 4321 [Australian example]

Begin with the international dialing code, including both numbers and symbols. Type “1” without the “+” for the U.S. Enter each sub-element of the fax number in a different sub-element box.
This field will display to the general public with each bibliographic record retrieved in a search. Only complete this field if you want the public to contact this person for assistance via fax.

resources_contact@archivesample.org

This field will display to the general public with each bibliographic record retrieved in a search. Only complete this field if you want the public to contact for assistance via email.

Do not provide the email address of the webmaster for the organization's website
micDir033 URL for obtaining resources

Use only for a URL that links directly to a page where users can get information on purchasing, borrowing or renting an item in the collection.

http://www.archivesample.org/obtainingresources/

Use this free-text field to describe multiple providers, who may be in-house or third party providers, for obtaining resources from the organization by sale, loan or rental.

Provide contact information for each provider, including telephone, address, email and URL, as available.

Use the separate set of fields below to describe Licensing policies and restrictions.

Select the best description for the policy on licensing footage in your collection.

Select only one entry.

Use the free-text field below to further explain your organization’s policies about licensing resources.

Use the separate set of fields above to describe Sale, Loan or Rental policies and restrictions.

Use this free-text field to describe policies and restrictions for licensing footage in your collection.

Explain any third-party provider relationship your organization has in the free-text field below, Licensing Contact Description

Use the separate set of fields above to describe Sale, Loan or Rental policies and restrictions.

Enter the name, title or a department within your organization, or the primary third-party provider, that licenses footage to outside users.

Licensing Department
Patricia Scheines
Collections Stock Footage, Inc.

Enter the primary telephone number of the contact for licensing footage – either within your organization or a third-party provider.

1 – 202 – 555 - 1234 [U.S. example]
+44 – 0 – 1223 – 186581 [British example]
+617 - 3333 - 4321 [Australian example]

Begin with the international dialing code, including both numbers and symbols. Type “1” without the “+” for the U.S. Enter each sub-element of the phone number in a different sub-element box.

This field will display to the general public with each bibliographic record retrieved in a search. Only complete this field if you want the public to contact this person for assistance via telephone.

Enter the primary fax number of the contact for licensing footage – either within your organization or a third-party provider.

1 – 202 – 555 - 1234 [U.S. example]
+44 – 0 – 1223 – 186581 [British example]
+617 - 3333 - 4321 [Australian example]

Begin with the international dialing code, including both numbers and symbols. Type “1” without the “+” for the U.S. Enter each sub-element of the fax number in a different sub-element box.

This field will display to the general public with each bibliographic record retrieved in a search. Only complete this field if you want the public to contact this person for assistance via fax.

Enter the primary email address of the contact for licensing footage – either within your organization or a third-party provider.

resources_contact@archivesample.org
johne.licensing@stockfootagecompany.org

This field will display to the general public with each bibliographic record retrieved in a search. Only complete this field if you want the public to contact this person for assistance via email.

Do not provide the email address of the webmaster for the organization's website.

Use only for a URL that links directly to a page where users can get information on licensing an item in the collection.

http://www.archivesample.org/obtainingresources/
http://www.stockfootagecompany.org/archivelicensing/

Use this free-text field to describe licensing contact issues in more detail.

Explain any third-party providers your organization uses for licensing, including contact information for multiple service providers.

Use the free-text field above, Licensing Description to describe specific licensing policies and restrictions.

Select classes of materials that represent a significant individual collection or a significant proportion of the organization's total collection.

Select all that apply. Hyperlinked definitions are provided. . Please use the scope notes provided to select the relevant collection forms These definitions will also guide the end user when searching by collection form and will enable MIC to cluster collections in a standardized manner for end users.

Select collection subjects that represent a significant individual collection or a significant proportion of the organization's total collection.

Select all that apply. Hyperlinked definitions are provided. . Please use the scope notes provided to select the relevant subjects. These definitions will also guide the end user when searching by subjects and will enable MIC to cluster collections in a standardized manner for end users.

Use this free-text field to describe your collection strengths, including major collections, time periods, geographic areas of production, special subjects, formats and genres.

Also use this field to describe the size of the collection and basic acquisition policies, including whether or not the collection is growing or static and whether or not the organization accepts collection donations.

Select all relevant physical formats of the moving images collected by your organization., regardless of the number of items in each format.

Select all that apply.

Select the specific physical media for the video moving images collected by your organization.

Select all that apply. Hyperlinked definitions are provided for some terms..

Select all video media collected or owned by your organization, regardless of the number of items in each media.

Select the specific physical media for the film moving images collected by your organization.

Select all that apply. Hyperlinked definitions are provided for some terms.

Select all film media collected or owned by your organization, regardless of the number of items in each media.

Select the specific film bases in your collection.

Select all that apply. Hyperlinked definitions are provided for some terms.

Select all film base types collected or owned by your organization, regardless of the number of items in each media.

Select all of the resource types collected by your organization that are intended to complement the moving image collection.

Select all that apply. Describe any complementary resource types that are not listed in the free-text field, Description of complementary resources.

List any resource types that complement the moving image collection that are not listed in the previous field.

Also use this field to provide pertinent information about the complementary resources, including collection strengths, subject specialties, restrictions on use, etc.

Select all encoded file formats for digital video and audio files in your collection, regardless of the number of items in each media.

Select all that apply. Hyperlinked definitions are provided for some terms.

Preservation activities are activities directed toward the care and longevity of the collection.

Select all activities that the organization engages in, regardless of the level of expenditure or effort involved. Hyperlinked definitions are provided for these terms.

Conservation activities are designed to prolong the useful life of collection materials or to maintain the fidelity of the information provided by the resource.

Restoration activities are designed to return collection materials to usable form or to preserve as faithfully as possible the information provided by the resource.

Select all conservation and restoration activities that your organization is involved in.

Select all that apply. Hyperlinked definitions are provided for many terms.

Select all preservation facilities that your organization maintains, including collaborative facilities maintained with other organizations.

Select all that apply. Hyperlinked definitions are provided for some terms.

Select the answer that best describes the preservation lab services your organization provides to other organizations or the general public.

Select on only one entry. If your organization does not maintain any preservation lab facilities, select “No lab services provided to others.”

Select the methodologies used to create preservation and access copies from originals, regardless of the level of expenditure or effort for these activities.

Select all that apply.

For analog materials, it is common practice to create a "preservation master" or "protection master" which adheres to high quality specifications appropriate to the original format and which can stand in for the original as necessary.

Include information on storage, cleaning and handling practices, damage mitigation including copying, conservation, restoration, and reformatting. Align preservation activities with the appropriate collection medium and/or film base.

Explain complex activities, such as separate preservation facilities for the parent organization or in other departments of the organization; shared facilities, etc.

Also explain the level of effort expended on preservation in relation to the size of the collection. Describe the condition or preservation status of the collection in the free-text field, Description of the condition and preservation status of the organization’s collection, provided below.

Select all criteria that apply for determining which materials receive preservation copies. Hyperlinked definitions are provided for each criterion.

Select the one best answer that most closely represents the percentage of your collection for which preservation copies have been made.

Select the one best response that best represents how much of your total collection has been copied for viewing by end users.

Describe the physical condition of your collection.

Provide physical description by format. Note specifically any problems such as vinegar syndrome, and the extent of such problems. Note any mitigation strategies engaged in by the organization to control deterioration problems such as vinegar syndrome.

Levey, Jane

Enter the personal name (last name, first name) of the primary preservation contact; the person most responsible for preservation activities.

Should be the preservation contact most willing to be an information resource or mentor to other archivists or organizations. This name will only display in results screens for the archivists’ portal.

The title for the preservation contact referenced in the previous field.

Preservation archivist
Moving Image Archivist
Conservator

This person does not need to be exclusively involved in preservation activities, but should have oversight or responsibility for some or all preservation activities.

This field will enable other archives to locate individuals willing to provide information about their organization's preservation practices, via a guided search on the archivists’ portal. This search will not be provided on portals for general users. This field will also be used to encourage communication among preservationists for sharing expertise and developing cooperative projects, etc.

Enter the telephone number of the preservation contact referenced in the previous fields.

This telephone number will display via organization searches on the archivists' portal only. This field will be used to encourage communication among preservationists for sharing of expertise and the development of cooperative preservation projects, etc. Complete this field if you are willing to be contacted by other archivists via telephone.

1 – 202 – 555 - 1234 [U.S. example]
+44 – 0 – 1223 – 186581 [British example]
+617 - 3333 - 4321 [Australian example]

Begin with the international dialing code, including both numbers and symbols. Type “1” without the “+” for the U.S. Enter each sub-element of the phone number in a different sub-element box.

jlevey@naturefilms.org

Enter the email address of the preservation contact referenced in the previous fields.

This email address will display via organization searches on the archivists' portal only. This field will be used to encourage communication among preservationists for sharing of expertise and the development of cooperative preservation projects, etc. Complete this field if you are willing to be contacted by other archivists by email.

Select all the cataloging content standards in use for moving images only at your organization.

If your collection is currently uncataloged, and you do not expect to begin cataloging within the year, select None.

If a content standard you use is not listed, select other. For content standards developed in-house, select in-house instead of other

A metadata schema is a labeling, tagging or coding system used for recording cataloging information or structuring descriptive records. A metadata schema establishes and defines data elements and the rules governing the use of data elements to describe a resource.

Select all the metadata schemas in use for moving images only at your organization.

If your collection is currently uncataloged, and you do not expect to begin cataloging within the year, select None.

If a metadata schema you use is not listed, select other. For subject heading lists developed in-house, select in-house instead of other.

This field will be used to develop a registry of metadata schemas in use by organizations and to develop mappings between the MIC metadata schema and the predominant metadata schemas in use among moving image organizations.

Select all controlled vocabularies, including documented lists, thesauri, and ontologies used to provide controlled subject access.

If a subject heading list you use is not listed, select other. For subject heading lists developed in-house, select in-house instead of other.

If you use only uncontrolled terminology, such as keywords derived from the resource, select none.

If your collection is currently uncataloged, and you do not expect to begin cataloging within the year, select None.

Hyperlinked definitions are provided for all subject heading lists referenced.

Select all cataloging classification schemes in use for cataloging or shelving resources in your organization.

If a classification or shelving scheme you use is not listed, select other. For classification or shelving schemes developed in-house, select in-house instead of other.

A classification scheme is a scheme, usually consisting of numbers or alphanumeric or other notation that categorizes or subdivides a subject area or collection of materials. Most classification schemes were originally intended to organize physical items on the shelf. The result was a unique shelving location (call number) for each item that facilitated browsing of material by subject or author.

Hyperlinked definitions are provided for all classification schemes referenced.

Select all of the terms that apply for how the catalog is made available to the general public. Select terms that apply to the catalog for part of the collection or the whole collection.

Only select ‘No catalog’ if physical browsing of the moving images is the sole method of access for discovering and locating materials in the collection.

Provide the URL to the web page containing the main search screen for your organization’s catalog.

http://www.archivesample.org/catalog/home

The page at this URL should support direct input for searching the organization's catalog. This URL represents the archive's permanent, web-based catalog.

Select the response that best represents how much of your total collection has been cataloged, whether in manual or automated form.

Include full cataloging, where the moving image has been viewed, as well as partial cataloging supplied from containers, title frames, etc.

Select the response that best represents how much of your total collection has been cataloged in automated form, regardless of whether or not the records are available to the public via the web.

Include full cataloging, where the moving image has been viewed, as well as partial cataloging supplied from containers, leaders, etc.

Select whether cataloging is provided at the collection, series, title, segment or shot level.

Click all that apply to any part of the cataloged moving image collection.

Hyperlinked definitions are provided for all levels.

Use this free-text field to describe your organization’s cataloging polices, practices and presentation.

In particular, describe any other options selected in previous fields, for content standard, metadata schema, subject heading or classification scheme.

Meyer, Dan

Enter the personal name (last name, first name) of the primary cataloging contact; the person most responsible for cataloging activities.

Should be the cataloging contact most willing to be an information resource or mentor to other archivists or organizations. This name will only display in results screens for the archivists’ portal..

The title for the preservation contact referenced in the previous field.

Cataloger
Moving Image Archivist
Cataloging Manager
Technical Services Department Head

This person does not need to be exclusively involved in cataloging activities, but should have oversight or responsibility for some or all moving image cataloging.

This field will enable other archives to locate individuals willing to share information about the organization's cataloging practices advice via a guided search on the archivists’ portal. This search will not be provided on portals for general users. This field will also be used to encourage communication among catalogers for sharing expertise and developing cooperative projects, etc.

Enter the telephone number of the cataloging contact referenced in the previous fields.

This telephone number will display via organization searches on the archivists' portal only. This field will be used to encourage communication among catalogers for sharing of expertise and the development of cooperative cataloging projects, etc. Complete this field if you are willing to be contacted by other archivists via telephone.

1 – 202 – 555 - 1234 [U.S. example]
+44 – 0 – 1223 – 186581 [British example]
+617 - 3333 - 4321 [Australian example]

Begin with the international dialing code, including both numbers and symbols. Type “1” without the “+” for the U.S. Enter each sub-element of the phone number in a different sub-element box.

dmeyer@naturefilms.org

Enter the email address of the cataloging contact referenced in the previous fields.

This email address will display via organization searches on the archivists' portal only. This field will be used to encourage communication among catalogers for sharing of expertise and the development of cooperative cataloging projects, etc. Complete this field if you are willing to be contacted by other archivists by email.

The unique identifier for the MIC directory record.

This identifier will be referenced in any communications between the MIC database administrator and each organization’s MIC database contact. Ultimately, this identifier will be used by each organization’s database contact to modify the organization’s directory record as needed.

Z39.50 is a search and retrieval protocol that allows disparate search engines to retrieve common results across disparate catalogs. A Z39.50 catalog will have at a minimum a Z39.50 server installed. Installation of the server involves mapping query fields (such as author, title, etc.) to a shared field list (generally Bib-1 or Bib-2). The Z39.50 server will respond to requests from a Z39.50 client by identifying its version (whether version 1, 2 or 3) and by exposing its mapped query fields. The “handshake” between the Z39.50 server and client involves identifying the query search terms to support as well as the format of the query response, e.g., returning a fielded MARC record or returning a record with eye-readable fields (author, title, etc.). Many integrated library systems are Z39.50 compliant. If you are not certain whether your catalog is Z39.50 compliant, check with your system administrator.

MIC will support the mining of data via the Open Archives Initiative protocol. This protocol responds to requests for data by supplying batched metadata records according to the parameters of archive ID, datestamp and collection, or set, ID. MIC will serve as an OAI data provider for participating organizations to enable collaboration in other activities, such as grant-funded initiatives that may require collaborative data sharing. Organizations participating in the MIC union catalog that select “yes” will be able to offer their records for mining based on datestamp (date created or updated) and collection identifier.

By selecting "yes," the organization has only to supply the orgID to an OAI service provider, and that provider will be able to mine data directly from the MIC for union catalog participation, etc.

Shelmer, Stephen.

Provide the name (last name, first name) of the MIC database contact. This name will be used for MIC administration only and will not be displayed via any MIC portals.

Every organization participating in the MIC directory and/or union catalog is required to appoint someone to respond to any questions about data entries, to provide periodic updates for the directory database and catalog records, etc.

Systems administrator
Archives manager
Technical Services manager

Supply the title or brief functional description of the MIC database contact referenced above.

This telephone number will be used for MIC administration only and will not display via any MIC portals.

shelmer@artvideo.com

This email address will be used as the preferred method of contact for MIC administration only and will not display via any MIC portals.

This field will be completed by the MIC database manager. Please leave this field blank.

Indicate whether your organization is willing to have its entry published in print form, whether by MIC or another agency.