AMIA-MIG Archive Directory Working Group
TASK FORCE E:
Cataloging Activities
Collection Strengths: Form(s)
Collection Strengths: Subject(s)
Charge
Write the Cataloging Activities, Collection Strengths: Forms, and Collection Strengths: Subjects sections of the Moving Image Gateway Archive Directory Report, the working document MIG developers will use to design the Archive Directory database: finalize controlled vocabularies, with scope notes, for the three data elements. Resolve any related issues that were raised at the July 25-26 meeting (as described in minutes and breakout session reports/discussion), documenting the rationale for your decisions. As you work, note any issues that you think should be addressed in guidelines for participant (organization) input and guidelines for end users and submit those with your report.
Build on the work done at the July 25-26 Archive Directory Working Group meeting; do not start from scratch. Attached is a list of who discussed what in the breakout sessions; you are encouraged to contact members of those groups to discuss issues and/or clarify points. Utilize resources identified below and consult with outside experts as you see fit. If you encounter an issue that you feel needs broader discussion, submit it to the Archive Directory Working Group listserv.
Roster
Dan Kniesner, Chair
Barbara Humphrys
Alice Jacobs
Kathleen Haynes
Maxine Fleckner Ducey
Dan Streible
Related documents
Minutes, Moving Image Gateway
Archive Directory Working Group Meeting
Cornucopia "Structure" document (http://www.cornucopia.org.uk/tech.html)
Breakout session rosters ("Who discussed what")
Questionnaire created for Footage: the Worldwide Moving Image Sourcebook
Other directories outside the moving image area that might have pertinent vocabularies
RLG conspectus projects documentation (for class categories)
Library of Congress Classification (for subjects)
Dewey Decimal Classification (for subjects)
Archival Moving Image Materials: a Cataloging Manual, 2nd ed., Appendix D: Form
terms
AMIA Compendium of Moving Image Cataloging Practice (SAA, 2001) (for Collection
Strengths: Forms)
August 30, 2002
Introduction
Task Force E worked from August 8th through 29th, 2002 on three MIG archive directory data elements: Collection Strengths: Subjects, Collection Strengths: Forms, and Cataloging Activities. The task force members were Kathleen Haynes, Barbara Humphrys, Alice Jacobs, Dan Kniesner, Dan Streible, and Maxine Fleckner Ducey. Our recommendations are given below.
In addition to the data elements assigned to us, the task force would like to urge the ADWG Technical Committee to consider the addition of two new data elements to the archive directory database design: Collection Strengths: Time Periods of Production and Collection Strengths: Country of Production. We think these data elements would be valuable for discovering archives with a specialty in films from the 1920s or 1930s, for example, and discovering archives with a specialty in film or videos from a certain country, such as Japan. Neither of these new data elements would be mandatory, because not every archive has a time period strength or country of production strength.
The Collection Strengths:
Time Periods of Production data element has the following proposed vocabulary
and more than one can be selected to build a boolean search:
a. 1890-1919
b. 1920-1929
c. 1930-1939
d. 1940-1949
e. 1950-1959
f. 1960-1969
g. 1970-1979
h. 1980-1989
i. 1990-1999
j. 2000-2009
The Collection Strengths:
Country of Production data element would use the MARC Geographic Area Codes
for its controlled vocabulary. The vocabulary is available at:
< http://www.loc.gov/marc/geoareas/gacshome.html >
Collection Strengths: Subjects list
The 'Collection Strengths: Subjects' list proposed for the archive directory consists of 20 subject areas. Each term should be individually selectable (e.g. Economy and Geography, or Science and 1450-1900) for building a boolean search that consists of other subjects and data elements of other kinds, such as controlled vocabulary entries in the Collection Strengths: Forms list, Organization Location list, Organization Type list, Organization Services list, or other data element lists. Subject terms in the scope notes are not selectable. Since not all archives will be able to specify a subject strength, perhaps this data element cannot be mandatory.
1. Art, Photography, and
Architecture (includes fine arts, arts and crafts, graphic arts, etc.)
2. Economy (includes business, industry, employment, trade, economic sectors
like finance, service, construction, housing, manufacturing, agriculture, forestry,
commercial fishing, etc.)
3. Education (as a subject)
4. Environment
5. Geography (includes travel)
6. Government, Politics, and Law (includes international relations)
7. Health and Medicine (includes medicine, dentistry, nursing, allied health
fields, complementary and alternative therapies, consumer health)
8. Literature
9. Military and Defense
10. Performing Arts (includes music, dance, theater, etc.)
11. Recreation and Sports
12. Religion
13. Science (includes physical sciences, earth sciences, space sciences, biological
sciences, biomedical sciences, behavioral sciences, mathematics, computer science,
etc.)
14. Society (includes family, home life, trends, fashion, socio-economic-political
problems and movements, cultural anthopology, ethnography, social groups, ethnic
and minority groups, etc.)
15. Technology (includes communications, media, transportation, energy, computing,
etc.)
16. Time Periods (as a subject)
a. prehistoric
b. ancient times
d. middle ages
e. 1450-1900
f. 1901-present
-----------------------------------------
Sources consulted:
Dewey Decimal classification
outline
LC classification outline
LC E-CIP subject list
AAT: < http://www.getty.edu/research/tools/vocabulary/aat/index.html
>
LC authorities: < http://authorities.loc.gov >
MeSH browser: < http://www.nlm.nih.gov/mesh/MBrowser.html >
Collection Strengths: Forms list
There are 17 terms in the list. Any of these can be selected to build a boolean search with each other or with other data elements, such as Collection Strengths: Subjects.
1. Advertising/Promotional
works (includes political spots, public service announcements, infomercials)
2. Amateur works (includes home movies or videos)
3. Animation
4. Corporate/organizational records
5. Documentaries
6. Educational/Instructional works
7. Experimental works (includes video art, avant-garde)
8. Industrial works
9. Interviews (includes oral histories, panel discussions, legal testimony)
10. Live event coverage (includes documentation of natural and scientific events)
11. Performances (musical, dance, dramatic, recitation, etc.)
12. Stock footage
13. Television entertainment
14. Television news (includes documentaries and public affairs)
15. Theatrical features and shorts
16. Theatrical newsreels
17. Unedited footage (includes clips, outtakes, and trims)
--------------------------------------------
sources consulted:
AMIA Compendium of Moving
Image Cataloging Practice, appendix B
Archival Moving Image Materials cataloging manual, 2nd ed. (2000) (AMIM2), appendix
D
Minutes of the July 25-26 meeting at LC
Moving Image Genre-Form Guide
ViDe Development Initiative (ViDe) Video Access Working Group production forms
list
Cataloging Activities list
Cataloging Activities list:
There are 11 questions in the list. Most are controlled vocabulary, that is, limited choice answers. Some are multiple choice and others are radio button choices. The percentage questions require typing in the answer.
1. Content standards. (select
more than one if needed)
a. AACR2
b. AMIM I
c. AMIM II
d. APPM
e. FIAF
f. RAD
g. RAK
h. RICA
i. In-house
j. Other
2. Metadata schemas. (select
more than one if needed)
a. Dublin Core
b. EAD
c. IMS
d. ISBD
e. MARC
f. MODS
g. MPEG-7
h. SMEF
i. SMPTE
j. VRA Core
k. In-house
l. Other
3. Subject heading lists.
(select more than one if needed)
a. LCSH
b. AAT
c. MeSH
d. In-house
e. Other
f. None
4. Classification schemes.
(select more than one if needed)
a. LCC
b. DDC
c. NLM classification
d. In-house
e. Other
f. None
5. Catalog form. (select
more than one if needed)
a. web-based
b. online networked computer
c. standalone computer
d. card
e. microform
f. print catalog/list/brochure
g. finding aids
h. no catalog
6. Archive policy is: (select
only one)
a. catalog for staff use only
b. catalog available to public.
7. Percentage of collection
cataloged. (select only one)
a. all
b. more than half
c. less than half
d. none
8. Percentage cataloged
online. (select only one)
a. all
b. more than half
c. less than half
d. none
9. Percentage cataloged
at collection-level vs. title-level. (select only one)
a. all collection-level
b. some or most collection-level
c. some or most title-level
d. all title-level
10. Percentage cataloged at shot-level. ______
11. Currently, how much
of your moving image material has been viewed for the purpose of cataloging?
Give rough percentages.
___ viewed in its entirety
___ credits only have been viewed
___ not viewed
-------------------------------------------------------------------------
Sources consulted:
AMIA Compendium of Moving
Image Cataloging Practice, appendix B
Footage: the Worldwide Moving Image Sourcebook.
Minutes of the July 25-26 meeting at LC
# # # #
submitted by Dan Kniesner, August 30, 2002, on behalf of Task Force E.