Task Force A Data Element Spreadsheet
| DATA ELEMENT SECTION | DATA ELEMENT (FIELD) | Mandatory? | Repeatable? | Indexed? | Lookup list? | Populated by System |
| Institutional Data | archiveID | y | n | y | n | ? |
| Institutional Data | Directory Information: Organization Name | y | n | y | n | n |
| Institutional Data | Directory Information: Homepage URL | n | n | n | n | n |
| Institutional Data | Directory Information: Subunit URL | n | y | n | n | n |
| Institutional Data | Directory Information: Address | y | n | y | n | n |
| Institutional Data | Directory Information: Address (Country) | y | n | y | y | n |
| Institutional Data | Directory Information: Telephone | y | y | n | n | n |
| Institutional Data | Directory Information: Fax | n | n | n | n | n |
| Institutional Data | Directory Information: Email address | n | n | n | n | n |
| Institutional Data | Directory Information: Contact person (Title) | y | n | n | n | n |
| Institutional Data | Directory Information: Year of foundation | y | n | n | n | n |
| Institutional Data | Directory Information: Other name(s) | n | y | y | n | n |
| Institutional Data | Directory Information: Parent organization | n | n | y | n | n |
| Institutional Data | Directory Information: Logo | n | n | n | n | n |
| Institutional Data | Organization Type(s) | y | y | y | y | n |
| Institutional Data | Organization Services | y | y | y | y | n |
| Institutional Data | Organization Location: City, State/Province, Country | y | n | y | n | y |
| Institutional Data | Organization Location: Geographic Area | y | n | y | y | n |
| Collections Data | Collection Strengths (Forms) | y | y | y | y | n |
| Collections Data | Collection Strengths (Subjects) | y | y | y | y | n |
| Collections Data | Collection Size | y | y | n | y | n |
| Collections Data | Formats Collected | y | y | y | y | n |
| Collections Data | Formats Collected: Archival Portal (Film Base and Uncommon Gauges) | n | y | y | y | n |
| Collections Data | Programming, Collections, and Research Support Activities | y | n | y (keyword) | n | n |
| Collections Data | Published Data About the Collections | n | n | n | n | n |
| Collections Data | Other Internet Links | n | n | n | n | n |
| Access Data | Search Page URL | n | n | n | n | n |
| Access Data | Hours and Days of Service | y | n | n | y | n |
| Access Data | Public Service Contact(s) [Title(s)] | n | y | n | n | n |
| Access Data | Audiences Served | y | y | y | y | n |
| Access Data | Conditions for Use/Access Restrictions | y | y | y | y | n |
| Access Data | Viewing Facilities | y | y | y | y | n |
| Cataloging and Preservation Activities Data | Preservation Activities | y | y | y | y | n |
| Cataloging and Preservation Activities Data | Preservation Contact(s) [Title(s)] | n | y | n | n | n |
| Cataloging and Preservation Activities Data | Cataloging Activities (Controlled vocabularies) | y | y | y | y | n |
| Cataloging and Preservation Activities Data | Cataloging Activities (Free text) | y | n | n | n | n |
| Cataloging and Preservation Activities Data | Cataloging Contact(s) [Title(s)] | n | y | n | n | n |
| Database Administration Data | Database Contact(s) [Title(s)] | y | y | n | n | n |
| Database Administration Data | OAI Participation Flag | y | n | y | y | n |
| Database Administration Data | Z39.50 Database Flag | y | n | y | y | n |
| Database Administration Data | Date of Last Database Update | y | n | y | n | y |
| Database Administration Data | Data History | y | n | n | n | y |
| Database Administration Data | Sources | n | n | n | n | n |
| Database Administration Data | Portal IDs | n | y | n | y | n |