MIC DIRECTORY PRE-TEST REGISTRY (VERSION 0.9)
| Data Element | Label | Definition | Data Type | Field Length | Repeatable | Indexed | Obligation | Value Domain/ | Usage/Scope Note |
| default (blank) = langstring | fixed / variable | Y/N | Y/N | (M, O, R) | Formatting Rule | ||||
| orgUID | Organization Identifier | Unique Identifier for the organization | variable with maxlen of 8 char | N | N | M | MARC21 Organization code. Example: US-CaBerPFA (Pacific Film Archive in Berkeley, California. Serves as UID in XML UDDI schema; controlled vocabulary. Use the ISO 15511 ISIL standard (international standard Identifier for Libraries and Related Organizations | Use MARC21 Identification code (formerly NUC code), conforming to ISO 15511 requirements. Older Org Codes may need revision to support ISO 15511 requirements. Codes are formally assigned upon request of organization. Will need guidance from LC on creating codes and re-using existing codes. | |
| orgName | Organization Name | name of organization or unit described in Directory entry | variable | N | Y | M | Sentence capitalization; Do not abbreviate or use acronym. Can correspond to Vcard ORG element | Organizations that are part of a larger institution should enter the name of their specific division or unit here, and the larger institution in the field, "Parent Organization." Ex: UCLA Film and Television Archive | |
| orgContactTitle | Public Service Contact Title | Job title or functional position of the Organization Contact | variable | N | N | O | Corresponds to Vcard TITLE. | ||
| orgAddress | Organization Address | Organization's physical location | variable | N | N | M | Sentence capitalization; Can correspond to Vcard ADR field. | Can correspond to Vcard ADR with multiple lines separated by semi-colons in a string. | |
| orgMailAddress | Organization Mailing Address | Organization's mailing address | variable | N | N | O | Sentence capitalization. Can correspond to Vcard ADR field | Can correspond to Vcard ADR, type="postal" with multiple lines separated by semi-colons in a string. Use only if different from the physical, main address. | |
| orgTel | Administrative Telephone Number | Main or general information number provided for end users | variable with maxlength | N | N | R | Include international dialing code; format as X.500 telephone number attribute | Corresponds to Vcard TEL type="office"; format as X.500 telephone number attribute | |
| orgFax | Administrative Fax | Main fax number provided for end users | variable with maxlength | N | N | O | Include international dialing code; format as X.500 telephone number attribute | Corresponds to Vcard TEL type="fax"; | |
| orgEmail | Administrative Email | Main or general information email address provided to end users | variable | N | N | O | Format as Vcard email data element | Use only if the Organization has a main contact email for end users. Do not use for webmaster email address. | |
| orgURL | Organization Homepage URL | URL for home page (top level page | variable | N | N | O | format beginning with http://; format as Vcard URL data element | Only use if the unit actually providing moving images has a homepage URL. | |
| orgLocation | Organization Country | Country and division where organization is located | fixed - 2 Char | N | Y | M | Use ISO 3166-1/2 - consists of two character country code dash and one to three character region code. | Can be obtained at GeoTag generator site: http://geotags.com/geo/DMS3.html. List for selected countries attached as Word doc. | |
| orgRegion | Organization State/Region | State or region where organization is located | fixed - 2 Char | N | Y | M | ISO 3166-2 | Us | |
| orgCity | Organization City | City or Metropolitan area where organization resides. | variable | N | Y | O | Currently free-text. Use for cities of 2 million+ inhabitants. Use for organizations located in suburbs that are part of the metropolitan area of influence for cities of 2 million+ inhabitants. Note: Do we want to include a controlled voc from TGN. Wait until beta test of database. Can collapse existing data into a controlled voc. | ||
| orgCatalogURL | Organization Catalog URL | URI providing access to the organization's web-based catalog, if available | variable | N | N | O | format beginning with http://; format as Vcard URL data element | Ideally, this screen will support direct input for searching the organization's catalog. This URI represents the archive's permanent, web-based catalog | |
| orgAltName1 | Organization Alternative Name | Other name by which the organization is popularly known. | variable | N | Y | O | Used only if the organization is popularly known by an acronym or other alternative name. Use only if the organization feels the name would most likely be used in a search. | ||
| orgAltName2 | Organization Alternative Name | Other name by which the organization is popularly known. | variable | N | Y | O | Used only if the organization is popularly known by an acronym or other alternative name. Use only if the organization feels the name would most likely be used in a search. | ||
| parentOrg | Parent Organization | Parent organization to the organization contributing information to the MIG | variable | N | Y | O | Full name of parent organization. Enter this value even if the parent organization name is included in some form in the organization name. | ||
| orgType | Organization Type | Primary role or function for the organization | variable with 27 char max | Y | Y | M | lookup table. Choose all that apply | Archive; Corporation; Distributor; Educational institution; Foundation; Government agency; Historical society; Library; Media arts center; Museum; National library or archive; News agency; Non-profit organization; Private collection; Production company; Research organization; Stock footage house; Television company. | |
| orgLicense | Licensing and Duplication Service | Licensing and duplication of resources that the organization provides to the public | variable with max length | N | Y | M | Check response that best applies: All resources available for licensing or duplication. Some resources available for licensing or duplication. No resources available for licensing or duplication. | ||
| licenseContact Name | Contact for Licensing footage or resources | Name of contact forl licensing of resources or footage | May be a department or personal name. May be contact within the organization or a third patry provider. | ||||||
| licrenseContactTitle | Title of Contact for licensing footage or resources | Title of Licensing Services Contact | fixed | N | N | O | Provides licensing services for footage or resources | May be a department or personal name. May be a contact within the organization or a third patry provider. | |
| licenseContactRole | Role of Contact for Licensing footage or resources | Check all that apply: Provides licensing and duplication of resources; Provides licensing of footage. | |||||||
| licenseURL | License Service Provider URL | variable | N | N | O | http://… | May be a department or personal name. Maube a contact within the organization or a third patry provider. | ||
| licenseTel | Licensing service provider telephone number | Telephone number for the third party organization in order to obtain service | N | N | O | Include international dialing code; format as X.500 telephone number attribute | Corresponds to Vcard TEL type="office"; format as X.500 telephone number attribute | ||
| licenseEmail | Licensing Pervice Provider Email | Primary email address for contacting licensing and duplication service provider | N | N | O | Format as Vcard email data element | Do not user for the webmaster email for the service provider's website | ||
| licenseNote | Licensing footage or resources | Free-text field | May be used instead of, or in addition to, fhe data elements providing description of and contact information for purchasing resources | ||||||
| orgSale | Sale of resources or resource copies | variable with max length | N | Y | M | Check response that best applies: All resources available sale . Some resources available for sale No resources available for sale. | |||
| saleContactNam | Contact for purchasing resources | Name of contact for purchase of resources or resource copies. | May be a department or personal name. Maube a contact within the organization or a third patry provider. | ||||||
| saleContactTitle | Title of Contact for purchasing resources and resource copies | Title of Purchasing and Duplication Services contact | fixed | N | N | O | Provides distribution, sales, duplication or licensing services. | May be a department or personal name. Maube a contact within the organization or a third patry provider. | |
| saleURL | Sales Service Provider URL | variable | N | N | O | http://… | May be a department or personal name. Maube a contact within the organization or a third patry provider. | ||
| saleTel | Telephone number for Sales service provider | Telephone number for the organization's department or third party organization for the purchase of resources or resource copies | N | N | O | Include international dialing code; format as X.500 telephone number attribute | Corresponds to Vcard TEL type="office"; format as X.500 telephone number attribute | ||
| saleEmail | Sales Service Provider Email | Primary email address for contacting sales service provider | N | N | O | Format as Vcard email data element | Do not user for the webmaster email for the service provider's website | ||
| saleNote | Purchasing resources from the organization | Free-text field | May be used instead of, or in addition to, fhe data elements providing description of and contact information for purchasing resources | ||||||
| orgLoan | Loan or rental of resources and resource copies. | variable with max length | N | Y | M | Check response that best applies: All resources available for loan or rental. Some resources available for loan or rental. No resources available for loan or rental. | |||
| loanContactNam | Loan or rental services contact name | Name of contact for loan of resources or resource copies. | May be a department or personal name. Maube a contact within the organization or a third patry provider. | ||||||
| loanContactTitle | Loan or rental services contact title | Title of Contact that administers the loan of resources and resource copies | fixed | N | N | O | May be a department or personal name. Maube a contact within the organization or a third patry provider. | ||
| loanURL | Loan or Rental Service Provider URL | URL of Department or third-party that administers the loan of resources and resource copies | variable | N | N | O | http://… | May be a department or personal name. Maube a contact within the organization or a third patry provider. | |
| loanTel | Telephone number for Loan or rental service provider | Telephone number for the organization's department or third party organization for the loan of resources or resource copies | N | N | O | Include international dialing code; format as X.500 telephone number attribute | Corresponds to Vcard TEL type="office"; format as X.500 telephone number attribute | ||
| loanEmail | Loan or rental Service Provider Email | Primary email address for contacting sales service provider | N | N | O | Format as Vcard email data element | Do not user for the webmaster email for the service provider's website | ||
| loanNote | Borrowing or renting resources from the organization | Free-text field | May be used instead of, or in addition to, fhe data elements providing description of and contact information for borrowing resources. | ||||||
| orgService | Services Provided to the Public | Other services provided to the public | variable with max length | N | Y | R | Check all that apply: Reference Service; Research; Catalog Searching; Copyright Clearance Services; Distribution Services; Production Services; Public Exhibition; Restoration and Preservation; Storage | ||
| serviceNote | Service Description | Description of Services provided to the public | This free-test field can be used instead of, or in addition to, the orgService data element. | ||||||
| orgLogo | Organization Logo | Image associated with the Organization, generally reflecting the organization name or symbol | image | N | N | O | image or UID for image | Note: in an object-oriented database, the logo image can be stored. Would LDAP require a link instead? | |
| orgImage | Organization Image | Image representing the organization | image | N | N | O | image or uid for image | Image of exterior or interior of organization, used to generate dynamic home page. Should this option be limited to those organizations that have no other homepage, in the interest of space. Should this data element not be offered at all? Also see logo note, above | |
| collForm | Collection For | Classes of materials included in the collections of the contributing organization | variable with 37 char max | Y | Y | M | controlled vocabulary | Choose all that apply: Advertising or promotional; Amateur; Animation; Corporate or organizational records; Documentary; Educational or instructional; Experimental; Industrial; Interview; Live event; Performance; Scientific experiment or observation; Silent era film; Stock footage; Television entertainment; Television news; Theatrical feature or short; Theatrical newsreel; Unedited footage. | |
| collSubject | Collection Subj | Predominant subjects included in the collections of the contributing organization | variable with max 38 char | Y | Y | M | controlled vocabulary | Choose all that apply: Archaeology and prehistory; Art, photography and architecture; Biography;crafts, hobbies and home improvement; Economy; Education; Entertainment; Geography and travel; Government, politics and law; Health and medicine; History; Literature; Military and defense; Natural history; Performing arts; Psychology; Recreation and sports; Country or region specific; Religion; Science; Society; Technology. | |
| collSize | Collection size | Broad designation of Archive collection size | Fixed - max 6 char | N | Y | M | controlled vocabulary | Small (less than 5,000 units); Medium (more than 5,000 but less than 100,000 units); Large (greater than 100,000 units) | |
| collFormat | Collection Format | The general physical format of the moving images collected by the organization | Variable with 16 char max | Y (6) | Y | M | controlled vocabulary | Choose all that apply: Film; Videotapes; Audio recordings; Audio discs; Video discs; Digital files | |
| collMediumVideo | Video Collection Medium | The specific physical media for the video moving images collected by the organization | Variable with max 39 char | Y (20) | Y | M | Controlled vocabulary | Choose all that apply: 1/2 in. open reel; 8 mm; Hi 8 mm; 1 in. open reel; 2 in. open reel; Betacam; Beatcam SP; CD; D1; D2; D3; D5; DCT (Ampex Digital Component Tape); Digital Betacam; DV; DVCPro; DVD; MiniDV; S-VHS; U-Matic (3/4 in.)U-Matic SP; VHS | |
| collMediumFilm | Film Collection Medium | The specific physical media for the video moving images collected by the organization | Y (10) | Y | M | controlled vocabulary | 8 mm; Super 8 mm; 9.5 mm; 16 mm; Super 16 mm; 28 mm; 35 mm; Super 35 (Superscope 235); Imax (15/70 and 8/70); 70 mm | ||
| filmBase | Film Base | Film bases represented in the organizations collection | Variable. Max length | Y | Y | M | controlled vocabulary | Select all that apply: Glass; Paper; Nitrate; Safety | |
| otherMedium | Other Physical Media | Free-text field for organization to describe other physical media collected, beyond the controlled vocabulary | Variable; 126 char max length | N | Y | O | Free-text | This field is intended to address the issue that other, rare, gauges and media may be collected | |
| digitalFileFormat | Digital File For | The encoded file format for digital video files | Variable. Max length | Y | Y | M | Controlled vocabulary | Select all that apply:AIFF; RealAudio, RealVideo, Quicktime, AVI, MPEG 1, MPEG 2, MP3, MPEG 4, JPEG (M-JPEG); WAV | |
| orgDay | Service Day | Day of available service | variable; max length 2 char | Y (7) | N | R | Controlled Vocabulary | M;Tu:W:Th;F:Sa;Su | |
| orgHourStart | Service Hour Start | Beginning Service hour for each day | numeric; 4 char fixed | N | N | R | Subelement to Org | 4-digit code, according to 24-hour time clock, e.g. 0830, 1400, 2100, etc. | |
| orgHourEnd | Service Hour End | Ending Service Hour for each day | numeric; 4 char fixed | N | N | R | Subelement to Org | 4-digit code, according to 24-hour time clock, e.g. 0830, 1400, 2100, etc. | |
| orgDayException | Exceptions to Service Days and Hours | Specific Days; Seasons, etc. that Organization is closed, such as holidays, winter months, etc. | free-text; 126 char max | N | N | O | free-text | Free-text field to explain closures that are exceptions to the standard days and hours | |
| pubContactTitle | Public Service Contact Title | Job title or functional position of the Organization Contact | variable | N | N | O | Corresponds to Vcard TITLE. Supply only if different from OrgContactTitle | ||
| pubTel | Public Service Telephone Number | Main or general information number provided for end users | variable; max length | N | N | O | Include international dialing code; format as X.500 telephone number attribute. Supply only if different from OrgTel | Corresponds to Vcard TEL type="office"; format as X.500 telephone number attribute | |
| pubEmail | Public Service Email | Main or general information email address provided to end users | variable | N | N | O | Format as Vcard email data element. Supply only if different from OrgEmail | Use only if the Organization has a main contact email for end users. Do not use for webmaster email address. | |
| audience | Audience | Constituencies for which any services in the services list are provided | variable; max length 48 char | Y (8) | N | M | Controlled Vocabulary | Organization's own staff, faculty or students; Educators; Exhibitors; General Public; Authorized researchers and scholars; Stock footage users, buyers, licensees or renters; Students; Subscribers, members or affiliates. | |
| preservation | Preservation Description | Description of Preservation Activities of the Organization | variable; max length 256 char | R | Free-text description of the preservation activities of the organization | ||||
| preservationActivity | Preservation Activity | Preservation Activity of the Organization | fixed; max length | Y | Y | R | controlled vocabulary | Under consideration | |
| presContactTitle | Prewservation Manager Contact Title | Job title or functional position of the Organization Contact | variable | N | N | O | Corresponds to Vcard TITLE. Supply only if different from orgContactTitle | ||
| presTel | Preservation Manager Telelphone Number | variable; max length | N | N | O | Include international dialing code; format as X.500 telephone number attribute. Supply only if different from orgTel and pubTel | Corresponds to Vcard TEL type="office"; format as X.500 telephone number attribute | ||
| PresEmail | Preservation Manager Telelphone Number | variable | N | N | O | Format as Vcard email data element. Supply only if different from orgEmail and pubEmail | Use only if the Organization has a main contact email for end users. Do not use for webmaster email address. | ||
| catContent | Cataloging Content Standard | Content Standards used by organization for catalog records | variable; 8 char max | Y (10) | Y | M | controlled vocabulary | Choose all that apply: AACR2; AMIM I; AMIM II; APPM; FIAF; RAD: RAK; RICA; In-House; Other; None | |
| catMetadata | Cataloging Metadata Schema | Metadata schemas in use by the organization | variable; 11 char max | Y (12) | Y | M | controlled vocabulary | Choose all that apply: Dublin Core; EAD; IMS; ISBD; MARC; MODS; MPEG-7; SMEF; SMPTE; VRA Core; In-house, Other; None | |
| catSubject | Cataloging Subject Heading List | Subject heading lists (including thesauri) used for cataloging | variable; 8 char max | Y (6) | N | O | controlled vocabulary | Choose all that apply: LCSH; AAT; MeSH; TGN; In-house; Other; None | |
| catClassification | Cataloging Classification Schemes | Classication Schemes used for cataloging | variable; 8 char max | Y (5) | N | O | controlled vocabulary | Choose all that apply: LCC; DDC; NLM; In-house; Other; None | |
| catAccess | Catalog Record Access | Access to Catalog Records | variable; 49 char max | Y (7) | N | O | controlled vocabulary | Choose all that apply: Web-accessible; Online networked computer (not web-accessible); Standalone computer; Card; Microform; Print catalog, list or brochure; Finding aids; No catalog | |
| catPercent | Percentage Cataloged | Percentage of Collection that is cataloged | variable; 14 char max | N | N | M | controlled vocabulary | Select only one: all; more than half; less than half; none | |
| catPercentOnline | Percentage Cataloged Online | Percentage of Collection that is cataloged online | variable; 14 char max | N | N | M | controlled vocabulary | Select only one: all; more than half; less than half; none | |
| catLevel | Cataloging level | Cataloging Provided at collection, seriesl, title, segment, or shot level | variable; 17 char max | Y (7) | N | M | controlled vocabulary | Select all that apply: Collection level, Series level, Title level, Segment level, Shot level | |
| catContactTitle | Prewservation Manager Contact Title | Job title or functional position of the Organization Contact | variable | N | N | O | Corresponds to Vcard TITLE. | ||
| CatTel | Preservation Manager Telelphone Number | variable; max length | N | N | O | Include international dialing code; format as X.500 telephone number attribute. Supply only if different from orgTel | Corresponds to Vcard TEL type="office"; format as X.500 telephone number attribute | ||
| catEmail | Preservation Manager Telelphone Number | variable | N | N | O | Format as Vcard email data element. Supply only if different from OrgEmail | Use only if the Organization has a main contact email for end users. Do not use for webmaster email address. | ||
| z3950Flag | Z39.50 compliant catalog | does the organization have an online catalog that is Z39.50 compliant? | y | ||||||
| oaiFlag | OAI Data Mining Flag | By selecting "yes," the organization has only to supply the orgID to an OAI service provider, and that provider will be able to mine data directly from the MIC for union catalog participation, etc. | |||||||
| dataContact | Organization Contact | Indicates whether the organization wants to make their data available to other organizations via OAI data mining | 3 character max | N | N | O | yes; No | ||
| dataContactTitle | Database Contact Title | Job title or functional position of the Organization Contact | 3 character max | N | N | M | yes; no | ||
| dataTel | Database Contact Telelphone Number | variable; max length | N | N | O | Include international dialing code; format as X.500 telephone number attribute. | Corresponds to Vcard TEL type="office"; format as X.500 telephone number attribute | ||
| dataEmail | Database contact email | Database contact email address | variable | N | N | O | Format as Vcard email data element. | Use only if the Organization has a main contact email for end users. Do not use for webmaster email address. | |
| initialData | Initial data load | Date of initial data load | numeric; | N | Y | M | Should this be date and time of load? | System-supplied? | |
| LatestData | Latest data load | Date of latest data load | numeric | N | Y | M | Should this be date and time of load? | System-supplied? | |
| PortalID | Portal ID | Portals in which the organization participates | fixed - length TBA | Y | Y | M | Format of Portals not yet determined. Probably alphabetic with 6-8 char limit | ||